Lead Coordinator - Equipment Buying Program

Summary

Sunoco LP is the largest fuel distributor in the Americas. One segment of our business is the supply of fuel to gas station operators and other distributors that supply gas stations. As a value-added service to our customers, we have negotiated group buying deals to provide fuel dispensers, point of sale, and other equipment at favorable prices. Sunoco may also provide equipment as part of the capital consideration for new or renewal supply contracts.

The individual in this role will receive orders from external customers and internal account managers, create SAP purchase orders, and process the necessary rebilling to customers or internal capital accounts for contract deals. The role will also involve monitoring multiple Salesforce queues and working with vendors to make sure equipment is correctly ordered, delivered, and invoiced.

• Coordinates and tracks ordering of equipment and materials that are available through the buying program, including fuel dispensing equipment, point-of-sale, and tank gauge systems
• Develop a general understanding of the available equipment and dependencies and work with customers and internal account teams to confirm orders. Proactively engage with customers to remind when confirmations or special information has been requested and has not been received
• Update systems to provide visibility to management and customers as to orders received and order status, respond to inquiries from internal and external customers
• Enter purchase orders in SAP and ensure timely approval, confirm vendor has received and shipped orders correctly
• Required to review and process related vendor invoices in SAP and follow procedures to approve payment and rebill charges to customers or internal capital accounts
• Work with accounting to balance clearing accounts and close out entries monthly to ensure all equipment has been properly billed to customers or internal capital
• Interface with customers and account teams, resolve issues or promptly elevate as necessary and ensure excellent service is provided to internal and external customers
• Meet with key vendors on a regular basis to review open orders and elevate to ensure timely receipt and processing

Usually, normal office working conditions

Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing

Occasional overnight travel may be required

Occasional visits to industrial/manufacturing settings, which may include exposure to various materials and chemicals, as well as extreme temperature conditions and loud machinery, and require appropriate personal protective equipment

• HS diploma with 5+ years of experience
• Bachelor’s degree preferred
• Excellent interpersonal, oral & written communication skills
• The ability to work in a team environment as well as independently
• Must possess the ability to work in a fast-paced environment with competing priorities
• Solid computer skills utilizing MS Office Suites (Word, Excel & Power Point)

• Knowledge of Accounting and Accounts Payable policies
• Salesforce, Smartsheet, and SAP experience a plus

An equal opportunity employer/disability/vet

Energy Transfer is an equal opportunity employer and does not discriminate against qualified applicants on the basis of actual or perceived race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, pregnancy, veteran status, genetic information, citizenship status, or any other basis prohibited by law.

The nature and frequency of the above working conditions and requirements may vary depending on individual operational circumstances. Where feasible,…