Assistant Project Manager ( Multifamily Construction

Position Summary

The Assistant Project Manager (APM) supports the successful execution of assigned construction projects by providing administrative and operational support throughout the project lifecycle. The APM reports to the assigned Project Manager and works closely with Senior Project Managers, Superintendents, subcontractors, vendors, design professionals, and other project stakeholders. The role supports preconstruction, procurement, scheduling, cost control, construction, documentation, closeout, and warranty activities.

The APM is expected to maintain organized workflows, proactively track commitments and deadlines, connect field and office teams, identify issues early, and support execution in accordance with ELITE Construction's standard operating procedures, project requirements, and operational standards.

Key Responsibilities

Project Execution & Coordination

Support consistent project execution by monitoring compliance with ELITE Construction's standard operating procedures, following up on required actions, and escalating unresolved issues to the Project Manager.

Actively maintain and update project milestone, schedule, manpower, procurement, and subcontractor-progress tracking; identify gaps early and escalate potential impacts to the Project Manager and Superintendent before they affect delivery.

Partner with the Project Manager and Superintendent to coordinate daily project activities, maintain clear communication, and follow up on deadlines, commitments, and action items.

Serve as a key connector between the field and office by proactively surfacing jobsite needs, communicating priority shifts, and helping keep project teams aligned.

Assist the Project Manager and Superintendent with developing, updating, and communicating project schedules, look-ahead plans, manpower requirements, material-delivery needs, and other project planning activities.

Assist with buyout and procurement activities, including preparation of scopes of work, bid comparisons, quantity takeoffs, and contract-alignment reviews for approval by the Project Manager.

Maintain professional working relationships and timely communication with owners, architects, engineers, consultants, subcontractors, vendors, and internal project stakeholders.

Participate in regular jobsite walks and assist the Project Manager and Superintendent with monitoring progress, trade-partner performance, cleanliness, safety, quality, and coordination requirements; document and escalate unresolved conditions as appropriate.

Cost Control & Commercial Support

Assist the Project Manager with cost-control activities, including buyout tracking, commitment review, subcontractor billing, change-order logs, budget updates, and supporting documentation for monthly financial reporting.

Assist with subcontractor pay-application review, including verification of progress, stored materials, required documentation, change-order status, and schedule-of-values accuracy.

Review draft subcontract agreements, purchase orders, and scopes of work for consistency with approved bids and project requirements, and flag discrepancies to the Project Manager before issuance or execution.

Support change management by preparing and maintaining required backup, tracking pending items, coordinating follow-up, and ensuring approved changes are accurately reflected in project records and commitments.

Administrative & Documentation Management

Own the accuracy and completeness of assigned project documentation from preconstruction through closeout, ensuring records are current, traceable, and audit-ready at every stage.

Coordinate the administrative lifecycle of RFIs, submittals, and change orders, including preparation, routing, status tracking, required follow-up, supporting documentation, and final filing under the direction of the Project Manager.

Maintain required project logs and records, including RFIs, submittals, buyout, procurement, change orders, delays, drawings, meeting minutes, closeout, and other project controls required by ELITE's SOPs.

Maintain organized project records within the designated project management system and folder structures so current information is accessible to the appropriate project stakeholders.

Assist with preparation for and documentation of owner, architect, consultant, subcontractor, scheduling, and internal project meetings, including agendas, meeting minutes, action-item tracking, and follow-up.

Prepare project correspondence, reports, logs, letters, memos, and other…