Administrative Assistant, Board of Advocates & Office of Public Service; HR Administrative As

Position: Administrative Assistant, Board of Advocates & Office of Public Service (HR Title: Administrative As
Hourly Range: $24.70 per hour About SMU: SMU’s more than 12,000 diverse, high-achieving students come from all 50 states and over 80 countries to take advantage of the University’s small classes, meaningful research opportunities, leadership development, community service, international study and innovative programs. SMU serves approximately 7,000 undergraduates and 5,000 graduate students through eight degree-granting schools:
Dedman College of Humanities and Sciences, Cox School of Business, Lyle School of Engineering, Meadows School of the Arts, Simmons School of Education and Human Development, Dedman School of Law, Perkins School of Theology and Moody School of Graduate and Advanced Studies. SMU is data driven, and its powerful supercomputing ecosystem – paired with entrepreneurial drive – creates an unrivaled environment for the University to deliver research excellence.

Now in its second century of achievement, SMU is recognized for the ways it supports students, faculty and alumni as they become ethical, enterprising leaders in their professions and communities. SMU’s relationship with Dallas – the dynamic center of one of the nation’s fastest-growing regions – offers unique learning, research, social and career opportunities that provide a launch pad for global impact.

SMU is nonsectarian in its teaching and committed to academic freedom and open inquiry. About the Position:
This role is an on-campus, in-person position. This position performs administrative tasks for the Board of Advocates and the Office of Public Service and assist in operational and programmatic aspects for both offices. This position also performs a wide variety of administrative tasks for several faculty members at the law school, including clerical support, publication support and editing work, travel planning, meeting set-up logistics, scheduling, processing reimbursements, exam support, and other duties.

Essential Functions:

Board of Advocates Work cooperatively with Assistant Clinical Professor of Legal Advocacy and Director of Legal Advocacy Programs, staff, and students to organize, administer, and assist with oversight of the school’s advocacy program to minimize wasteful spending and mistakes in booking travel, hosting events, and otherwise pursuing the program’s goals. Coordinate and book travel and complete related paperwork for Board of Advocates moot court, transactional, mock trial, and alternative dispute resolution competition teams and on-campus competitions and training.

Office of Public Service Assist in the planning and implementation of Public Service Office events inc. Public Interest Law Week, Public Service Career Fair, Public Sector Practice Series, APIL Auction, and Pro Bono Honor Roll Reception; coordinate the Volunteer Income Tax Assistance Program; maintain the PS website; and keep information about public service placements updated and current. Maintain data on entire law student body concerning public service hours completion status, including name of each placement site as well as number of hours completed at each site.

Run status reports on each graduating class and track total hours per class as well as total since inception. Submit completed hours to the Registrar monthly. In coordination with the Office of Career Services, assist in posting daily public sector career and internship opportunities on Peruna Pro and provide support with GPI externship program as needed. Faculty Support Provides clerical support including keyboarding, composing and editing letters and other documents, copying, scanning, creating and maintaining filing systems, responding to emails, and disseminating information;
Utilizes multiple technical applications including word processing, electronic calendar, email, and Internet as needed by members of the faculty (including research on Internet). Working with faculty and other staff, coordinates dissemination of and tracking of final exams, and provides information to students and faculty regarding final exams as directed. Edits faculty articles for submission to various publications and otherwise prepares them for submission;

mails reprints to faculty's…