Project Specialist

Project Specialist

Company: Alstom

At Alstom, we understand transport networks and what moves people. From high‑speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80,000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

The role of the Project Specialist is to deliver the project within the established scope, schedule, budget, and quality requirements. The Project Specialist leads all PM processes and supports other Project Managers.

The Project Specialist is responsible for the progress and harmonization of activities leading to the acceptance of the contractual requirements of the cell to which she is attributed. They play a key role in the achievement of the project objectives and will be exposed to all project management aspects.

The Project Specialist will coordinate Alstom’s internal activities as well as the suppliers’ and client’s activities, maintaining the connection between the team working on the contractual requirements to ensure timely and quality delivery.

The Project Specialist has the mandate to ensure all activities are harmonized with other cells’ activities and must keep communicating regularly with everyone involved on the project.

• As Risk Manager, maintain the Risk & Opportunity (ROP) databases: create, evaluate, assess, mitigate, update, and disposition project risks and opportunities; champion the monthly ROP Review Meetings.
• As Change Manager, maintain the Project Change Request (PCR) and Project Variation Order (VO) databases: ensure new changes are properly entered, evaluated, and treated; champion the Project Change Control Boards.
• As Project Improvement Manager, lead the Project Improvement Management (PIM) process to reduce costs, improve margin, or improve schedule.
• Lead Lessons Learned processes at the end of each project phase.
• As Requirements Management Manager, review draft technical documentation prepared by other functions to ensure proper content and completeness and ensure actions assigned to the various functions are completed on time.
• Depending on the project magnitude, may also be responsible for managing project deliverables (non‑product‑related), such as bench test equipment, special tools, manuals, and training.
• As Technical Issues (TI) Manager, lead weekly review meetings and ensure actions are completed on time.
• Monitor, recommend, and initiate changes to or corrective actions for commercial issues, product design, manufacturing and/or services to assure compliance with contract requirements and to maintain or improve project performance.
• Assist the Project Scheduler in monthly schedule updates (on MS Project or Primavera) and replace the project scheduler in his/her absence.
• Assist Project Managers in developing and updating (once per quarter) the Project Plan.
• Assist in producing customer Monthly Project Reports (status, change orders, risks, MOR/PPRS, upcoming activities, KPIs).
• Assist in start‑up and JDDP activities.
• Assist the Project Director in elaborating yearly budgets and tracking actual spending.
• Replace other Project Managers in their absence.

Mandatory:

• High School Diploma or GED Equivalent

Preferred:
Engineering or Business degree coupled with 5 to 10 years of related project experience.

Experience and knowledge of Project Management skills including process and procedures, customer interfaces, schedule management, scope management, change management, and project management.

Excellent written and oral communication skills.

Demonstrated ability to influence others, analyze complex situations, and be a proven team leader.

Knowledge of PMI & PMBOK is an asset; PMP designation is a strong asset.

Knowledge of risk and opportunity assessment tools.

Experience with budgeting and finance administration.

Computer literate; expert in Excel, Word, PowerPoint, and Lotus. Understanding of MS Project and/or Primavera P3 is an asset.

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

As a global business, we’re an equal‑opportunity employer that celebrates diversity across the 63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.

This job description is an overview of the main responsibilities. One should not imply that these requirements are the only duties, responsibilities and qualifications for this job. Incumbents may be required to follow any additional related instructions, acquire related job skills and perform other related work as required.