Event Coordinator, Entertainment & Gaming

Job Title: Event Project Manager (Contract)

Location: Remote with travel to Dublin, Ireland & Austin, TX

Duration: Dec 1 – mid-May (avg. 20 hrs/week; lighter in Dec, heavier in spring)

Pay Range: $25–30/hr.

Contract Notes:

• Break over holidays; resume early Jan–May
• Hiring manager will begin reviewing candidates Sept 15

Seeking an experienced Event Project Manager to support the planning and execution of two in-person events in May 2026:

• 200-person People Team event (Dublin)
• 100-person Legal Team event (Austin)

This role will manage project planning, guest communications, printed materials, and onsite support. The ideal candidate is highly organized, an excellent communicator, and experienced in coordinating both domestic and international events.

• Project Management: Create/maintain project tracker, assign owners, track progress, ensure deadlines are met
• Guest Management: Draft/manage communications; act as primary point of contact; route travel/visa questions; preferred experience with Navan & Reed & Mackay
• Materials & Supplies: Coordinate agendas, name tags, signage, handouts, gift bags; oversee printing/shipping
• Onsite Execution: Attend events, support setup/logistics, serve as attendee point of contact
• Additional: May assist with agendas and presentation design if experienced

• 5+ years event project management experience
• Strong project management, communication, and organizational skills
• International travel/event experience preferred
• Flexibility to work variable hours (lighter in Dec, heavier leading to May)
• Must be able/willing to travel to Ireland and Texas (valid travel documents required)

If interested, please apply with most updated resume!