Accounting Clerk - HALL Arts Hotel

HALL Arts Hotel, 1717 Leonard St, Dallas, Texas, United States of America

JOB OVERVIEW:
Verify, obtain approvals and pay all invoices from vendors and associates in a timely, accurate manner in accordance with accounting policies and procedures. Bill and collect all revenue owed to the hotel in an accurate, timely manner in accordance with accounting policies and procedures. Maintains all cash house banks and prepares daily cash deposits.

• Sort and verify accuracy of Night Audit work (primarily receivables aspect), including reconciliation of banquet check extensions, coding of banquets at cost, review and route sales and promotion checks with back-up. Record department administration phone calls and inform Director of Finance of any potential concern.
• Post city ledger payments in the property management system, reconcile and bill all city ledger accounts.
• Perform follow-up billing and credit collection documentation and inform Director of Finance of any potential uncollectible accounts.
• Reconcile credit card back-up to General Cashier Summary and inform Director of Finance of any discrepancies.
• Bill out credit cards (AMEX, DINERS, etc.). Maintain accurate and legible logs for all credit cards.
• Set up new accounts by following the established credit policy.
• Assist in reconciling open account status items.
• Input General Cashier Summary and maintain binder.
• File and distribute credit card cancellations, bulletins, and credit warnings — process and follow-up on all returned checks accepted as a cash payment.
• Record General Ledger and City Ledger reconciliations.
• Prepare daily cash deposit. Log in all-cash drops from the previous day with a witness and substantiate this on cash drop sheet.
• Safeguards general cashier’s bank concerning accurately accounting for all funds daily. Provides Director of Finance with a record of the daily count.
• Maintain security of general cashier’s access regarding the security system and safe combinations.
• Issue all house banks per the approval of the Director of Finance. Oversee all house banks, including those issued to other bank holders. Maintain a current file of all house banks contracts and amounts issued and outstanding.
• Audit house banks along with one witness. Maintain monthly house bank summary report and follow house bank policies and procedures.
• Balance all cashier’s deposits and report all overages and shortages to the Director of Finance daily. In case of significant fund shortages, notify Director of Finance immediately.
• Balance all deposits daily and provide copies.
• Maintain a log of all collections.
• Provide change for all hotel outlets at specific and assigned times. Maintain adequate change reserve on weekends to anticipate all needs of outlets.
• Maintain numerical control of all gift certificates.
• Prepare the daily over/short report. Research any discrepancies.
• Maintain petty cash fund by following S.O.P. Reconcile weekly for reimbursement from accounts payable.
• Perform any other job-related duties as assigned.

• High School diploma or equivalent with at least 1 year of related work experience required.
• No supervisory experience is required.
• Demonstrates strong computer skills arithmetic computation and learning skills.
• Proficient in speaking English and communicating to guests and co-workers using clear appropriate and professional language.
• Comfortable with using Microsoft Office systems and tools.
• Talk with and listen to other curators to effectively exchange information.
• Prepare and review written documents (e.g. daily logs business letters memoranda reports) including proofreading and editing written information to ensure accuracy and completeness.
• Enter and locate work-related information using computers and/or point of sale systems.