Accounts Payable Administrator

Job Description - Accounts Payable Administrator (2600132)

Job Description

Accounts Payable Administrator - ( 2600132 )

Description

The AP Administrator supports end-to-end AP operations with a primary focus on payment execution, electronic payment programs, and bank-related activities. Responsible for daily 2-way and 3-way invoice matching, payment processing across multiple channels (ACH, wire, e-payables, checks), and SOX-compliant controls over payment releases and bank reconciliation support. This role partners with Plant Operations, Procurement, Treasury, and Business Units to resolve discrepancies, streamline payment workflows, and maintain accurate vendor payment data.

The ideal candidate combines strong payment operations knowledge with analytical rigor, attention to detail, and a controls-first mindset.

• Match 2-way and 3-way invoices within established cycle times. Resolve receiving discrepancies, PO mismatches, and pricing variances with internal stakeholders. Conduct vendor statement reconciliations to clear balances and prevent aging.
• Monitor discount-term invoices to identify missed or at‑risk discounts. Expedite approvals when windows are closing. Analyze variances to determine root cause and whether repayment is warranted.
• Monitor SCF activity, troubleshoot payment discrepancies, support suppliers on early‑payment options, complete monthly reconciliations, and maintain accurate vendor data within the program.
• Oversee daily E‑Pay operations, ensuring timely and accurate electronic payments. Maintain vendor enrollment data and complete monthly reconciliations to confirm accuracy.
• Post domestic and international wire payments to the ERP upon release. Perform monthly reconciliation and promptly escalate mismatches or missing information.
• Monitor daily bank returns, research return cause codes, and work with vendors to securely obtain and validate updated banking information. Post reversals or reissues and update vendor payment methods as needed.
• Retrieve and archive paid and voided check images from the bank portal. Attach to the ERP/vendor record with correct invoice and payment references. Provide timely image support for the AP call center, auditors, and business units.
• Download, file, and reconcile daily bank confirmations for wires, ACH, and checks. Match confirmations to batch totals and elevate discrepancies.
• Independently review and release payments per the approval matrix. Maintain proper controls over payment‑file transmission and elevate deviations.
• Log exceptions with timestamps, root cause, corrective actions, and approver sign‑off. Ensure all exceptions are resolved and documented within established timelines.
• Provide timely artifacts including confirmations, remittances, and approvals to Treasury and Finance partners to support bank reconciliation activities.
• Maintain evidence in the designated repository using standardized naming and indexing. Keep documentation complete, current, and audit‑ready.
• Partner with Plant Operations, Procurement, Treasury, and Business Units to streamline purchasing, invoicing, and payment workflows. Resolve escalated issues and improve end‑to‑end efficiency.
• Host vendor review meetings for account reconciliation, dispute resolution, or relationship management. Prepare documentation and follow up on action items.
• Review and release payments per the approval matrix and payment‑file transmission controls.
• Approve or elevate payment discrepancies, bank return resolutions, and vendor banking updates.
• Investigate and resolve invoice and payment exceptions; document root cause and corrective actions.
• Flag and elevate control gaps, unauthorized changes, or compliance risks to the AP Manager.

• Bachelor's degree preferred; 4+ years of AP experience accepted with emphasis on payment operations, preferably in a shared services or high‑volume environment.
• Working knowledge of 2‑way/3‑way invoice matching, PO workflows, and multi‑channel payment processing (ACH, wire, e‑payables, checks).
• Ability to independently review payment releases per the approval matrix and ensure controls over payment‑file transmission.
• Experience with…