Patient Service and Revenue Manager

Patient Service & Revenue Manager Reports to Chief Executive Officer Position Summary The Patient Service & Revenue Manager is responsible for leading all front-end revenue cycle operations within the orthopedic practice to ensure an exceptional patient experience while maximizing financial performance. This position oversees patient access processes including registration, insurance verification, referrals, authorizations, point-of-service collections, patient estimates, and front office workflows that directly impact clean claims and revenue capture.

The manager serves as the primary liaison between the practice and the Revenue Cycle Management (RCM) department,ensuring operational alignment, resolving front-end billing issues, and providing onsite support to patients and staff regarding insurance and financial questions.

Essential Responsibilities The essential duties of the position include the following. Other duties may be assigned.

Patient Access Operations
• Oversee daily operations of front office check-in and check-out processes.
• Ensure accurate patient registration and demographic information.
• Monitor workflows to improve efficiency, patient satisfaction, and revenue integrity.
• Ensure timely and accurate collection of required documentation.

Revenue Integrity
• Ensure clean claim generation through accurate front-end processes.
• Monitor registration accuracy, insurance verification, and documentation requirements.
• Reduce claim denials related to registration, eligibility, authorizations, and referrals.
• Partner with RCM to identify trends and implement corrective action plans.

Insurance Verification, Referrals & Authorizations
• Oversee insurance eligibility verification processes.
• Ensure appropriate referrals and prior authorizations are obtained before services.
• Supervise staff responsible for prior authorizations.
• Serve as the subject matter expert for payer requirements and insurance-related questions.

Patient Financial Services
• Ensure accurate patient estimates are generated.
• Oversee surgery estimates and collections.
• Ensure appropriate time-of-service collections are obtained.
• Assist patients with estimate questions and straightforward account balance inquiries.
• Escalate complex billing concerns to Revenue Cycle when appropriate.

Training & Staff Development
• Train and mentor front office staff and management regarding:o Insurance coverageo Referral requirement so Prior authorization so Patient estimate so Collection policieso Financial counseling basicso Registration accuracy
• Develop standardized workflows and educational resources.
• Monitor staff competency and provide ongoing coaching.

Revenue Cycle Collaboration
• Serve as the operational liaison between clinic leadership and the Revenue Cycle department.
• Participate in revenue cycle meetings and initiatives.
• Communicate payer changes and workflow updates to clinic staff.
• Assist with implementation of new revenue cycle processes.
• Help resolve front-end billing issues before they become claim denials.

Patient Experience
• Provide onsite assistance for patients with:o Estimate question so Insurance coverage question so Time-of-service payment expectation so Basic account balance inquiries
• Promote a positive financial experience through clear communication and compassionate service.

Performance Monitoring
• Monitor key performance indicators including:o Clean claim rateo Front-end denial trendso Point-of-service collection rateso Authorization completiono Estimate accuracyo Registration accuracyo Patient satisfaction related to access and financial services
• Develop action plans to improve operational performance.

Qualifications Education
• Bachelor's degree in Healthcare Administration, Business Administration, or related…