Program Coordinator, Institutional

Job Description - Program Coordinator, Institutional Opportunity (973880)

Job Description

Program Coordinator, Institutional Opportunity - ( 973880 )

Description

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report , we invest in you with opportunities for career growth and development to align with your future goals.

Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

This job works under minimal supervision to direct operation of program or project, exercising independent judgment and authority as required.

• Assist with the support and day-to-day operations of a centralized pipeline initiative.
• Collect, maintain, and manage participant, trainee, and alumni data in an institutional databases and tracking systems, ensuring data accuracy, integrity, and confidentiality.
• Collaborate with program directors, faculty, staff, and institutional partners to gather, verify, and update trainee and alumni information across multiple programs.
• Maintain standardized processes, documentation, and reporting procedures to support data collection, outcome tracking, and program evaluation efforts.
• Generate routine and ad hoc reports on participant demographics, academic progression, research engagement, degree completion, career outcomes, and other program metrics.
• Monitor program expenditures and administrative activities assigned and provide support for budget tracking and resource management.
• Coordinate meetings, communications, and collaborative activities among participating programs and stakeholders.
• Perform other duties as assigned.

• Assist the Director in the coordination efforts of the Healthcare Summer Internship Program.
• Support recruitment efforts, onboarding, and engagement activities.
• Support review, verification, and communication of applicants.
• Develop communications on the internship to departments, applicants, and participants.
• Maintain alumni database, communication with alumni, and tracking their progress.

• Assist with coordinating program needs, including program supplies, schedules, and communication.
• Maintain alumni database, communication with alumni, tracking their progress.
• Assist with the coordination of onboarding of UNT Dallas students.
• Maintain evaluation system, tracking, and reporting.

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Education Bachelor's Degree In Business Administration, Health Care Administration, Education/Social Science, or related field
• Experience 5 years Experience in appropriate field or May consider additional years of experience in lieu of education.

• Analyzes, coordinates, and evaluates program operation and procedures.
• Develops or oversees development of budget for program.
• Develops, cultivates, and maintains working relationships with internal/external departments/agencies and other organizations associated with and/or receiving benefit from program.
• Establishes program goals and objectives and directs program evaluation and quality control activities; develops and/or approves schedules, priorities, and standards for achieving goals.
• Plans and coordinates special events. Participates in conferences. Presents data and program information.
• Responsible for design, execution, and effectiveness of system of internal controls, which provides reasonable assurance that operations are effective and efficient, assets are safeguarded, and financial information is…