Catering Coordinator

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Job Posting

Title:

Catering Coordinator

Location:

Dallas - Hospital Additional Posting Details:

Monday–Friday (some weekends)

Hours:

8 hrs/day but arrival and departure times may vary based on meeting demands and often involves early arrival for breakfast or other approved catering services, including “white glove” for some executives.

On-site position, not remote/hybrid

Job Description:

Duties/Responsibilities Prepare and deliver food, drink, and snack ordering services for meetings, conferences and events across hospital locations.

Supervise all outside catering vendors ensure compliance with hospital policies, sanitation procedures and food safety standards, including proper dish machine usage.

Utilize scheduling and event management systems, including Resource Scheduler, Event Master, and Microsoft Office Suite for event coordination, tracking and reporting.

Communicate and collaborate effectively with meeting organizers, administrative assistants, hospital departments, and external vendors to meet event service needs.

Receive, inspect, sort, and organize incoming food and beverage deliveries while ensuring proper handling, storage, and inventory rotation using FIFO methods.

Maintain compliance with Texas food safety regulations and organizational health standards.

Ensure catering kitchen areas, equipment, coffee urns, and service areas remain clean, sanitized, and organized.

Maintain professional communication, customer service standards, appearance, and conduct during all catering and event activities.

Track attendance counts, event expenses, invoices, and actual charges incurred for catering functions.

Prepare and submit monthly catering reports and cost summaries to the Director of Food and Nutrition Services.

Coordinate with Environmental Services regarding linens, tables, room setups, and special event requirements.

Schedule and manage rental equipment and supplies through approved rental vendors as needed.

Assist with the development and standardization of banquet recipes in collaboration with the IT Registered Dietitian (RD).Perform other duties as assigned to support the operations and success of hospital meetings, conferences, and special events.

Required Skills/Abilities High School graduate, Associates degree preferred.

At least 2 years of experience in hotel or hospital catering

Self-direction; requires little or no supervision

Food Service Handler with the State of Texas within 60 days of hire.

Must be flexible regarding hours and days of the week Excellent organizational, multitasking and interpersonal skills

Flexible and adaptable to variable work hours and event demands

Bilingual in Spanish preferred

Working Environment

Working Conditions:

Inside, Outside Working Position:
Sitting, Standing, Walking Physical Demands:
Medium

Physical Requirements:

Lifting/Carrying, Pushing/Pulling, Repetitive Movements, Stooping/Kneeling/Bending, Balancing Lifting or carrying: 25-34 lbs.

Sensory/Communicative activities essential to the performance of this position:
Feeling, Hearing, Seeing, Smelling, Speaking, Tasting This position will be exposed to Inside/Outside Environments, Loud Noise
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