Human Resources Assistant

Are you passionate about people and ready to make a meaningful difference in an organization that changes lives? Vogel, a leader in providing high-quality early childhood care and education to families in need, is seeking a dedicated Human Resources Assistant to join our team.

As a Human Resources Assistant, you'll play a critical role in supporting the people behind our mission — from ensuring employees are set up for success from day one to managing the processes that keep our HR operations running smoothly. You'll collaborate closely with the Human Resources Director to handle payroll, onboarding, offboarding, and essential HR administration. If you're organized, detail-oriented, and have a heart for serving others in a mission-driven environment, we'd love to hear from you!

This is a full-time, non exempt, hourly position with a range of $23.08 – $26.44 per hour.

• Process bi-weekly payroll accurately and on time.
• Review timesheets, attendance records, and payroll data for accuracy.
• Enter payroll-related changes, including new hires, terminations, pay adjustments, and benefit deductions.
• Respond to employee payroll inquiries and resolve discrepancies.
• Maintain payroll records and ensure compliance with applicable laws and company policies.
• Coordinate and conduct new hire orientation sessions.
• Prepare onboarding materials and new employee packets.
• Ensure completion of all required employment documentation, including I‑9s, W‑4s, direct deposit forms, and policy acknowledgments.
• Facilitate background checks and employment verification processes.
• Coordinate onboarding setup activities with supervisors and department managers.

• Coordinate and facilitate the employee offboarding process, including separation paperwork and final pay processing.
• Conduct or assist with exit interviews and compile feedback for HR leadership.
• Coordinate return of company equipment and access revocation with relevant departments.
• Ensure timely and accurate processing of termination documentation in Paycor.
• Communicate benefits continuation information (COBRA, etc.) to separating employees.

• Provide administrative support to the Human Resources Director.
• Maintain accurate and confidential employee personnel files in Paycor.
• Assist with employee benefits enrollment and changes.
• Prepare HR-related reports, correspondence, and documentation.
• Assist with employee engagement activities and special HR projects.
• Maintain HR databases and ensure data accuracy.
• Answer employee questions regarding HR policies, procedures, and benefits.

• Ensure employee records comply with federal, state, and organizational requirements.
• Assist with audits and reporting requirements.
• Maintain confidentiality of employee information and HR records.
• Support compliance with employment laws, regulations, and company policies.

• Education
  :
  You hold an Associate degree in Human Resources, Business Administration, or a related field (preferred).
• Experience: You have a minimum of 2 years of administrative or human resources experience, with hands‑on payroll processing experience required.
• Knowledgeable: You have a working understanding of HR practices, employment laws, and payroll procedures.
• Tech‑Savvy: You are proficient in Microsoft Office Suite (Excel, Word, Outlook) and comfortable working in HRIS and payroll systems;
  Paycor experience is a plus.
• Organized & Detail‑Oriented: You are a skilled multitasker with strong time‑management abilities and a sharp eye for accuracy.
• Discreet: You handle sensitive and confidential employee information with the utmost professionalism.
• A Communicator: You possess excellent verbal and written communication skills and a genuine commitment to customer service.

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 25 pounds at times.

Vogel is dedicated to providing top‑notch early childhood programming for children aged 6 weeks to 12 years, as well as their families, who have been affected by the traumatic effects of homelessness. By joining our team, you can play a pivotal role in positively impacting these children's lives during their crucial formative years. Together, we have the power to change their lives forever.

If you're ready to make a difference and bring your skills to a team that values hard work, reliability, and dedication, we'd love to hear from you!

Did this post spark something in you? Apply now and make a lasting impact with us!