H.R. Administrative Assistant

Overview

The H.R. Administrative Assistant provides administrative support to the Human Resources Manager with occasional assistance to the Executive Director on special projects. This position is responsible for maintaining confidential employee records, ensuring HR compliance, and supporting a variety of human resources functions throughout the employee lifecycle. The ideal candidate is organized, detail-oriented, customer service focused, and able to maintain confidentiality while working in a fast-paced office environment.

• Recruitment Support

  Assist with recruitment activities, including posting job openings, screening applications, scheduling interviews, and communicating with applicants.

• Onboarding Coordination

  Coordinate new hire onboarding, including preparing new hire packets, completing employment documentation, conducting orientation, and ensuring all required paperwork is completed.

• Confidential File Management

  Maintain confidential employee personnel files, HR records, and documentation in accordance with company policies and regulatory requirements.

• Compliance Maintenance

  Support HR compliance by maintaining I-9 forms, E-Verify documentation (if applicable), personnel records, and other employment-related files.

• Employee Inquiry Resolution

  Respond professionally to employee questions regarding HR policies, procedures, and benefits, referring complex issues to the HR Manager as appropriate.

• Benefits Administration

  Assist with benefits administration by distributing enrollment materials, processing qualifying life event changes, and responding to employee inquiries.

• Performance Evaluations

  Assist with performance evaluation scheduling and tracking completion of employee reviews.

• Leadership Assistance

  Provide administrative support to the Human Resources Manager and assist the Executive Director with special projects as assigned.

• Scheduling

  Schedule meetings, training sessions, interviews, and employee relations discussions.

• Documentation and Reporting

  Prepare HR reports, spreadsheets, presentations, correspondence, and other documents using Microsoft Office Suite.

• Front Desk and Office Operations

  Receive deliveries, greet visitors, answer phones, and provide exceptional customer service to employees and guests.

• Supply Management

  Order and maintain office and HR supplies.

• High School Diploma or GED
• 1-2 years of experience in an office environment, front desk role, or customer service position

• Knowledge of Human Resources principles and employment compliance.
• Basic understanding of employment laws (like FLSA, FMLA, and I-9 compliance)
• Strong organizational and time management skills.
• Excellent interpersonal and customer service skills.
• Ability to handle confidential information with discretion.
• Microsoft Office Suite proficiency (Outlook, Excel, Word, PowerPoint).
• Strong written, verbal, and grammatical communication skills.
• Data entry accuracy and attention to detail.
• Ability to prioritize multiple tasks and meet deadlines.
• Creativity in preparing documents, announcements, and employee communications.
• Dependable transportation.
• Professional demeanor and positive attitude.
• Ability to work independently and collaboratively within a team