Divisional Human Resources Generalist (7044

Divisional Human Resources Generalist

TX-Divisional HQ
- Dallas, TX 75247

Salary Range $24.00 - $25.00 Hourly Position Type Full Time Regular Education Level Bachelor's Degree Category Human Resources

SCHEDULE:

40 hours/week
- Business Hours
- Monday
- Friday 7:30am - 4:30pm

This position is responsible for:

Planning, administering, coordinating, and monitoring the Human Resource functions for assigned Corps; preparing and maintaining personnel records for all Corps/Command employees; enforcing and advising staff and Officers on the human resources policies and procedures, reviewing and auditing paperwork, entering background checks, and submitting to E-Verify as needed; ensuring compliance with personnel rules and regulations and maintaining the confidential nature of the position;

serving as a liaison between assigned Corps and Area Command regarding personnel functions and policy.

Key Responsibilities:

• Responds to questions from assigned Corps regarding standard human resources policies and procedures; assists corps in completing forms and necessary paperwork to obtain approval for hiring new employees; assists corps in resolving problems associated with the processing of human resources forms; ensures compliance with human resources policies and procedures.
• Distributes, explains, and enforces human resources policies and procedures for supervisors, Officers and employees at assigned Corps; investigates and attempts to resolve employee complaints and grievances; notifies appropriate Officer/department head when necessary.
• Guides and directs the Corps and Commands on how to complete employment documentation, internal human resources processes on a daily basis; initial point of contact for employee issues by listening, gathering all required information, researching a proposed plan of action, coordinating with direct supervisor, and relaying the information back to the field in a courteous and tactful manner.

• Processes employment paperwork for new hires, conversions, transfers and separations for assigned Corps; ensures paperwork is properly completed and presented to DHQ HR in a timely manner; forwards all separation paperwork to immediate supervisor for review prior to submission to DHQ HR department; ensures new employee personnel files for assigned Corps are prepared in accordance with policies and procedures; archives all terminated employee files and maintains filing system.
• Coordinates new hire and orientation process for assigned Corps; informs staff of new employee or promotion; prepares new hire paperwork; works with Officers and department heads to ensure 90-day employee evaluations are completed and mandatory new employee orientation and training is completed.
• Maintains the confidentiality of all human resource records, and the confidentiality of human resources-related correspondence, conversations, or issues residing in the Area Command; ensures all departmental files are maintained in secure and organized manner.
• Coordinates Christmas seasonal paperwork received from Corps and processes applications and minutes for DHQ approval; maintains I-9 binder for Christmas hires and shreds I-9 documents according to the records retention guidelines.
• Prepares and coordinates reports and required documents for HR department audits to include, but not limited to, grants, external audits by DHQ and THQ, and internal management audits.

• Assists, when needed, in the recruitment and interview process for assigned Corps; prepares job ads and job templates; attends job fairs for the recruitment of employees; updates recruitment material; schedules and conducts phone interviews, and works with staff to coordinate in person interviews.

• Trains and instructs Corps employees in the proper methods and procedures in personnel matters; monitors work in progress and upon completion to ensure accuracy, completeness, and compliance with established policies and procedures.

• Prepares and maintains accurate and up-to-date computer personnel records for all employees and maintains the confidentiality of the same; ensures that all personnel records are properly organized and maintained in compliance with established standards.
• Prepares, types and processes human resources forms and documents; composes, prepares, types, photocopies and files various correspondence confirming past employees' employment, position title and salary; ensures that employment verifications are conducted within departmental policies and procedures.

• Ability to meet attendance requirements.
• Ability to read, write and communicate the English language effectively.
• Ability to work under the pressure of deadlines and time constraints.
• Ability to perform mathematical calculations.
• Ability to operate various…