Recruitment Administrator - Investment Banking

Global, inclusive and innovative - welcome to AMS, where talent connects across cultures and backgrounds to shape the future of work.

We work with leading organisations to design and deliver talent strategies that bring together people, process, data and technology, helping millions of people find meaningful work every year. Our diverse, connected community collaborates to create results for clients and opportunities for our people to learn, grow and make an impact.

At AMS, we look for people who bring more than experience, and we welcome different perspectives and ways of thinking.

Recruitment Administrator - Investment Banking

Location:

Dallas, TX, 5 days a week in the office

Hours:

40 hours per week full time

Job type:

Permanent

Supports hiring by delivering high-touch, client-facing recruiting coordination and operational excellence.

This role involves proactively managing interview logistics, candidate communications, documentation, and process execution for a business-critical environment.

The hiring activity supported by this role is highly visible and routinely reviewed by the firm’s most senior stakeholders.

• Lead end-to-end interview scheduling and logistics for internal hiring, managing complex multi-time-zone interviews and changing priorities.
• Partner with TA leads, recruiters, and senior stakeholders to deliver a seamless candidate and stakeholder experience.
• Proactively identify scheduling risks, resolve conflicts, and
  ** escalate issues
  ** to protect timelines and confidentiality.
• Act as the onsite point of contact for candidates and hiring managers during in-person interviews.
• Manage candidate arrivals, interview logistics, schedule changes, and hospitality support.
• Deliver a high-touch candidate experience through communications, itineraries, preparation materials, and day-of coordination.
• Communicate professionally with senior candidates and stakeholders, handling sensitive information with discretion.
• Prepare and coordinate executive candidate summaries and documentation with accuracy and confidentiality.
• Support senior-level offer processes, including compensation data collection, documentation, approvals, and administration.
• Coordinate visa and immigration activity with internal teams and external partners, monitoring key milestones and risks.
• Manage non-standard offer requirements in partnership with legal teams, ensuring compliance and audit readiness.
• Own recruiting operations SLAs, maintaining high standards of speed, accuracy, and service delivery.
• Ensure data integrity, reporting accuracy, and compliance with internal policies and regulatory requirements.
• Handle highly confidential compensation and hiring information in line with data privacy standards.
• Identify process improvements, resolve operational bottlenecks, and enhance recruiting workflows.
• Support the recruiting team with market maps, target lists, and talent intelligence materials.

Must haves

• Previous experience in recruitment coordination, recruiting operations, talent acquisition, executive search, or HR administration.
• Experience supporting senior-level hiring/ recruitment processes
• Proven track record of managing complex interview scheduling across multiple stakeholders, locations, and time zones.
• Experience working in a fast-paced corporate, professional services, financial services, or investment banking environment.
• Strong stakeholder management skills with the confidence to engage senior leaders and executives.
• Experience providing a high-touch candidate experience and managing sensitive candidate communications.
• Knowledge of offer management processes, compensation data collection, and pre-employment documentation.
• Experience handling highly confidential information with discretion…