Recruiting Coordinator

Job Title
- Recruiting Coordinator 2 Estimated Start Date 12 October 2026 Building Location Irving, TX Daily Schedule 40 hours week, First Shift Estimated Duration 12 months Potential Travel
- Fort Worth 5% Pay Range: $23-25/hr Job Description

When you are a Recruiting Coordinator, you will provide administrative/operational support throughout the recruitment and on- boarding lifecycle in accordance with the recruiting guidelines, policies and regulatory requirements for the applicable region and business.

• Provide administrative assistance to the recruiting team including generating required letters and documentation for prospective candidates and scheduling interviews.
• Assist and coordinate the recruiting activities among the assigned Sourcers, Hiring Managers and Recruiters.
• Assist in interview scheduling with the hiring managers or administrative assistants.
• Schedule interviews with the prospective candidates.
• Send interview information to candidates and hiring managers.
• Oversee/coordinate offer letters, contracts roll-out process, background/reference check process, security clearances and other pre-hire/transfer activities.
• Assist in execution of all pre- hire activities including collection of documents.
• Support gathering data required to create new hire record and update recruitment applications (Taleo/People Soft) as required to prepare record for submission to HR Shared Services.
• Ensure day one paperwork and documentation required for creation of personnel files is collected and forwarded to group responsible for document management.

• Excellent communication skills (both verbal and written) in English
• Intermediate knowledge of working with web/computer-based applications (MS Office) required to perform the tasks in recruitment related applications such as Taleo, People Soft, etc.
• Ability to multi-task effectively in a matrixed team, high attention to detail, and the ability to think critically. Ability to complete tasks on time as per defined Service Level Agreements (SLA's).
• Self motivated, an excellent team player with the ability to manage multiple stakeholders.
• College or university degree and/or equivalent experience
• 3-4 year of recruitment/human resources job related experience and volume hiring experience and managing a delivery organization with 5 or more resources will be a definite advantage.

• Knowledge of at least one additional local language as applicable for span of support
• Familiar with company policies and procedures with a strong department background
• Able to build strong relationships with various stakeholders

• Provide administrative assistance to the recruiting team including sourcing candidates, scheduling interviews and necessary screening appointments, generating required letters and documentation for prospective candidates, etc.
• Service Excellence:
  Knowledge of customer service concepts and techniques; ability to meet or exceed customer needs and expectations and provide excellent service in a direct or indirect manner.
• Accuracy and Attention to Detail:
  Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.
• Flexibility and Adaptability:
  Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change.
• Staffing and Recruiting:
  Knowledge of standards, processes, techniques and methods used in staffing and recruiting; ability to identify, select, retain and relocate qualified personnel, both internally and externally, for a wide range of positions.
• Flexibility and Adaptability:
  Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change.

• Assist in the benchmarking with industry competitors and development of hiring policy documentation.
• Assist and coordinate the recruiting activities among the assigned Sourcers, Hiring Managers and Recruiters.
• Prescreen resumes sourced against existing job requisitions at the direction of recruiters.
• Assist in interview scheduling with the hiring managers or administrative assistants.
• Schedule interviews with the prospective candidates.
• Send interview information to candidates and hiring managers.
• Book Travel for candidates for onsite interviews.
• Oversee/coordinate offer letters, contracts…