Specialist, Global Onboarding

Paul Hastings is a leading international law firm that provides innovative legal solutions to many of the world's top financial institutions and Fortune Global 500 companies. With a strong presence throughout the U.S., Asia, Europe, Latin America, and the Middle East, we have the global reach and extensive capabilities to provide personalized service wherever our clients' needs take us. As one of the world's leading law firms, we seek dynamic individuals who share our commitment to service, innovation, and professional growth.


Job Title

Specialist, Global Onboarding


Location

Charlotte, Dallas, Los Angeles, Washington, D.C.


Regular/Temporary

Regular


Job Description Summary

We have an opening for a Specialist, Global Onboarding.

The Specialist, Global Onboarding will serve as the centralized gatekeeper for vendor and user setup, compliance verification, and master data management within the Global Accounts Payable function. This role is essential to the firm's P2P implementation success, SOX controls framework, and segregation of duties within AP. The Onboarding Specialist owns the full vendor lifecycle - from initial intake and compliance screening through ongoing master data governance and inactive vendor cleanup.

The role is also critical for 1099 processing, year-end tax and audit reporting, and ad hoc analytics that support vendor strategy. As a Coordinator-level position, the Onboarding Specialist operates with a high degree of autonomy, partners directly with Procurement on vendor analytics and payment term optimization and plays a foundational role in ensuring the integrity of the data that drives the end-to-end AP operation.


Job Description


In this capacity, the Specialist, Global Onboarding will:

Vendor Onboarding & Setup

• Serve as the centralized point of intake for all new vendor setup requests, ensuring completeness, accuracy, and compliance before activation in the ERP and P2P systems;
• Collect, validate, and process vendor documentation including W-9s, W-8s, certificates of insurance, banking information, and any required contractual or legal attachments;
• Validate ACH and wire banking details through established verification protocols to prevent fraudulent or erroneous payment routing;
• Configure vendor records in Elite 3E, Emburse (Chrome River) and Zycus, including payment terms, remittance preferences, GL default coding, and currency settings; and
• Manage user setup and access provisioning within AP and P2P platforms in coordination with IT and system administrators.

Compliance Verification & Screening

• Perform OFAC/sanctions screening and debarment verification for all new and existing vendors in accordance with federal regulatory requirements and firm policy;
• Ensure all vendor onboarding activities comply with GAAP standards, SOX controls, and firm-specific segregation of duties requirements;
• Maintain a compliance checklist and onboarding workflow that enforces required approvals, documentation thresholds, and screening steps before vendor activation; and
• Flag and escalate compliance exceptions, incomplete documentation, or suspicious vendor profiles to the Global Analyst, AP Supervisor, and leadership
• Support internal and external audit requests related to vendor onboarding, master data integrity, and compliance verification processes.

Master Data Management & Governance

• Own the vendor master file across all AP and P2P systems, ensuring data accuracy, consistency, and completeness on an ongoing basis;
• Perform periodic vendor master audits to identify and remediate duplicate records, incomplete profiles, outdated banking information, and data quality issues;
• Execute vendor performance score carding in partnership with the Global Analyst and Procurement, evaluating compliance, responsiveness, and data quality metrics;
• Lead inactive vendor cleanup initiatives, deactivating vendors with no recent activity per firm-defined thresholds and maintaining documentation of all changes; and
• Establish and enforce data governance standards for vendor records, including naming conventions, categorization, and required field completeness.

Vendor Portal Administration

• Serve as the primary administrator for the Zycus…