Billing Manager

Katten is a full-service law firm with approximately 700 attorneys in locations across the United States and in London and Shanghai. Clients seeking sophisticated, high-value legal services turn to Katten for counsel locally, nationally and internationally. The firm’s core areas of practice include corporate, financial markets and funds, insolvency and restructuring, intellectual property, litigation, real estate, structured finance and securitization, transactional tax planning, private credit and private wealth.

Katten represents public and private companies in numerous industries, as well as a number of government and nonprofit organizations and individuals.

The Billing Manager is responsible for managing the day-to-day administration of billing procedures including direction of accurate cash applications, AR monitoring, WIP management, consultation and management/preparation of complex client billing and e-billing by compiling data from client billing guidelines and preparing invoices. Hands‑on supervision of the Chicago Office Billing staff is required. Actively focuses on attorney/client/firm billing requirements. Actively communicates with attorneys in the office and client’s administrative staff.

In consultation with attorneys, follows up on collections as needed. This position requires heavy client and attorney contact. Maintains professionalism and strict confidentiality in all client and firm matters.

Ability and availability to work from November 15 th through January 31 st preferably with minimum scheduled time off (excluding medical/family emergencies) in order to meet billing, eBilling and collection deadlines at year‑end.

Katten offers a hybrid work model, allowing the flexibility to work both on-site and remotely on a regular basis (Katten Flex). This position requires 2-3 days onsite.

include, but may not be limited to, the following. Other duties may be requested and/or assigned. Regular and predictable attendance is an essential function of the position. Essential functions are primary job duties that an individual must be able to perform successfully with or without a reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work directly with attorneys and Legal Executive Assistants/Legal Administrative Assistants to prepare client invoices in conformity with OCGs; make necessary revisions to invoices, based on attorneys’ input and transmit final invoices to clients.
• Develop relationships and gain trust of attorneys and Legal Executive Assistants/Legal Administrative Assistants to manage the billing, collections, cash applications, WIP and A/R management, and address all issues related to Finance and Accounting.
• Utilize computerized accounting and billing software programs to enter and compile data.
• Act as Chicago liaison for all billing, collections and accounting issues utilizing Chicago Billing personnel and Accounting and Collections as support, as well as all, other offices.
• Manage the workload of the office billing staff and assure equitable distribution of work. Pre‑review of draft bills for accuracy and non‑billable entries (per specific client guidelines or minimal dollar value) prior to forwarding to attorneys for review.
• Direct the preparation of invoices and e‑bills according to attorney and client billing guidelines. Track the e‑Billing progress and resolve any issues until approved by the client.
• Coordinate with attorney and/or Legal Executive Assistants/Legal Administrative Assistants regarding transmittal of paper invoices.
• Assist Accounting Department, when necessary, to determine how payments are to be applied against invoices.
• Assist Collection Department with necessary research when payments do not match invoice amounts and resolve any discrepancies.
• Revise rejected e‑billed invoices per client request.
• Reconcile discrepancies and/or issues that may arise by conducting complex and detailed analysis of billing inaccuracies. Reconcile accounts where funds are misapplied as appropriate.
• Preparation of Excel spreadsheets requested by attorneys to…