Lead, Trades Planning

Planning Lead

JPI stands out as one of the most active real estate developers and builders in the nation. For more than 35 years, JPI has designed and developed communities with best-in-class homes and amenities. JPI is committed to data-driven management and continuous improvement. Its team of experts utilizes data – including unparalleled market research, proven business processes, and proprietary models – to ensure that every decision is strategic, focused, and produces exceptional multifamily communities with the best risk-adjusted returns.

More than just great communities, JPI is focused on leaving a lasting impact on the communities where we build and is continually committed to "Building What Matters." JPI operates as a subsidiary of Sumitomo Forestry, which is recognized as one of the largest home builders in the United States.

The Planning Lead supports the Director, Trades Planning by owning day-to-day coordination and execution of two critical planning functions: (1) Inflight Scope Management for all Trades scopes and (2) the coordination and facilitation of core Preconstruction meetings and planning rhythms. This role ensures scope changes are captured, quantified, priced, and handed off with disciplined documentation, and that planning meetings are run with clear inputs, outputs, and accountability—so projects remain commercially aligned and operationally ready.

The ideal candidate is detail-oriented, highly organized, comfortable managing by influence, and experienced in construction change management, Precon coordination, and documentation workflows.

Essential Functions & Responsibilities

• Inflight Scope Management
• Change Order Intake & Tracking
• Receive, log, and track all Trades-related change inputs (RFI, ASI, GC requests, design clarifications impacting scope)
• Maintain a complete CO log and status dashboard (request date, scope category, owner, due date, pricing status, submission status, approval status)
• Scope Definition & Documentation
• Coordinate with SMEs and field leadership to define scope impacts clearly (labor, materials, equipment, schedule, sequencing)
• Ensure scope narratives are complete and consistent with contract language and SOW/SOV structure
• QTO / Quantification Coordination
• Own the process to obtain accurate QTOs for change orders, including coordination with offshore/remote estimating support (e.g., Precon India)
• Validate that QTOs align with drawings/revisions and match the change directive; flag gaps and drive corrections
• Pricing Coordination (Labor + Materials)
• Coordinate CO pricing development with SMEs, procurement/materials, and labor partners
• Ensure pricing packages include required backup (takeoffs, assumptions, vendor quotes, labor rates/production assumptions where relevant).
• Internal Review & Approval Workflow
• Facilitate internal review cycles to ensure the CO package is complete before submission (SME verification, VP review where required)
• Manage version control and documentation discipline (avoid "shadow spreadsheets" and mismatched assumptions)
• Handoff to Project Controls
• Assemble and hand off complete CO packages to Project Controls (final pricing, narratives, QTOs, exhibits, correspondence) per required format
• Track submissions through approval and ensure final approved values are incorporated into controls systems
• Risk & Exposure Visibility
• Provide weekly reporting to Director (and others as needed) on CO aging, exposure, disputes, and high-risk items
• Escalate stuck items with recommended actions and decision needs
• Preconstruction Meeting Coordination
• Precon Cadence Ownership
• Build and manage the recurring preconstruction meeting schedule for Trades involvement (standing meetings and project-specific sessions)
• Coordinate attendee lists and ensure the right stakeholders are present (GC/Trades Precon, estimating, DfX, OSC, SMEs, Supply Chain, GC Project team, etc.
• Agenda, Inputs, and Pre-Read Discipline
• Publish agendas with clear objectives, required inputs, and decision points
• Ensure pre-reads are distributed on time (bid tabs, draft SOW/SOV, QTO assumptions, takt inputs, scope clarifications)
• Facilitation Support & Action Tracking
• Facilitate meetings as assigned (or…