Facility Resource Specialist

The Facility Resources Specialist is responsible for coordinating and overseeing facility operations, maintenance, repairs, safety, security, and related support services across all organizational locations throughout the State of Texas.

This position serves as the primary point of contact for facility-related matters and is responsible for ensuring that offices and other facilities are safe, functional, properly maintained, and supportive of organizational operations.

The Facility Resources Specialist oversees preventive maintenance activities, coordinates repairs and facility improvements, manages relationships with vendors and service providers, and supports compliance with applicable building, fire, health, and safety requirements. The position is responsible for proactively identifying facility needs, monitoring vendor performance, coordinating corrective actions, and supporting facility planning, relocations, expansions, and other organizational initiatives.

Additionally, this position is responsible for the coordination and administration of office equipment, copiers, security systems, maintenance agreements, and other operational resources. Responsibilities include oversight of statewide service contracts, vendor agreements, equipment inventories, and related expenditures to promote consistent service levels and identify opportunities for cost savings. The position works collaboratively with organizational leadership, Finance, Information Technology, and program management to ensure consistent service delivery, operational efficiency, and effective management of facility resources.

Responsibilities

• Support/Service Delivery
  • Ensures facility maintenance needs, repairs, inspections, and operational concerns are identified, coordinated, and resolved in a timely and effective manner across Texas locations.
  • Develops, implements and monitors preventive maintenance activities and schedules to reduce unexpected repairs, protect organizational assets, and support uninterrupted operations.
  • Establishes and monitors preventive maintenance activities to reduce unexpected repairs, protect organizational assets, and support uninterrupted operations.
  • Oversees the administration, maintenance, repair, and replacement of copiers, office equipment, access control systems, security systems, and other facility-related operational resources, including coordination with Information Technology when appropriate.
  • Serves as the primary organizational contact for facility vendors, contractors, property managers, and landlords to ensure timely resolution of operational issues and compliance with applicable lease provisions and service agreements.
  • Monitors service requests, prioritizes maintenance and repair needs based on urgency, safety, and operational impact, and follow through to ensure timely resolution.
  • Conducts periodic site visits and facility assessments to evaluate building conditions, identify maintenance needs, and recommend improvements.
  • Performs other duties as assigned by supervisor.
• Communication
  • Provides timely, professional, and responsive support to organizational leadership, program management, and employees regarding facility-related needs, maintenance requests, and operational concerns.
  • Maintains effective communication with landlords, property managers, vendors, contractors, and internal stakeholders to coordinate facility services and resolve issues.
  • Communicates significant facility concerns, safety risks, service interruptions, anticipated expenditures, and project updates to appropriate organizational leadership in a timely manner.
• Supervision
  • Receives supervision.
  • Receives supervision from and actively communicate with supervisor on an ongoing basis throughout the week by phone, email, written…