Division Operations Administrator, Pulmonary

Why UT Southwestern?

With over 75 years of excellence in Dallas‑Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world‑renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas‑Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals.

Our highly competitive benefits package offers healthcare, PTO and paid holidays, on‑site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you’ll discover a culture of teamwork, professionalism, and a rewarding career!

Serves as the administrator for a large clinical or basic science division of a department, and reports to the top manager for department administration. Manages daily operations of the division by coordinating effectively with Department Administration and other parts of the institution. Implements departmental policies and procedures while directly administering daily activities to include personnel administration, recruitment, academic/educational appointments and grant and/or financial management.

Provides a high level of service to all internal and external customers. May also include operational oversight of both clinical and bench research and/or patient care clinics and clinical laboratories.

This position plays a critical role in supporting the Pulmonary Division within the Department of Internal Medicine. In partnership with the Division Chief, the Division Administrator provides strategic and operational leadership across the division’s tripartite mission of clinical care, education, and research.

Key responsibilities include overseeing operational performance, leading process improvement initiatives, supporting financial and human resource management, and fostering collaboration with ambulatory and institutional partners. The Division Administrator serves as a key liaison to ensure alignment of divisional priorities, drive operational excellence, and support the continued growth and success of the Pulmonary Division.

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full‑time employee‑only coverage
• 100% coverage for preventive healthcare‑no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

• Education Bachelor's Degree in Business Administration, Healthcare Administration, or directly related field.
• Experience 6 years of related experience and 2 years of Supervisory experience. Additional progressively responsible related experience may be allowed on a year‑for‑year basis in lieu of degree, for a total of ten (10) years of related experience.

• Responsible for administrative, financial, and clinical or research‑oriented operations within a large division. Division must meet at least two of the following criteria: overall division budget exceeds $15M; total division FTE count exceeds 100; total division faculty FTE exceeds 50.
• In collaboration with Department Administration, as well as the Office of Human Resources, administers human resource activities to include coordinating the recruitment, appointment, credentialing, international visas, promotion and tenure actions and evaluation of educational appointees, staff and faculty.
• Responsible for ensuring effective onboarding and orientation of all new faculty and staff, within established departmental guidelines.
• Supervises division administrative and/or accounting support staff. May also supervise billing and/or clinic managers or supervisors.
• In collaboration with Department Administration, prepares…