Assistant Program Manager

The Opportunity

The Assistant Program Manager will partner closely with the Director of Integration & Optimization and PMO leadership to drive alignment, execution, and integration across projects and functions.

Location:
Dallas, TX
Department: DEPADM

The Assistant Program Manager will partner closely with the Director of Integration & Optimization and PMO leadership to drive alignment, execution, and integration across projects and functions.

This role ensures cross-functional inputs are aligned, risks are surfaced early, and leadership engagements are focused on clear decisions and forward progress. It also provides hands-on support to build, standardize, and sustain PMO governance, coordination, and execution practices as the organization scales.

The role is accountable for driving ownership and follow-through across teams, with a focus on enabling execution and improving how the business operates day to day.

This role is critical to scaling the PMO by increasing integration capacity, strengthening cross-functional alignment, and ensuring consistent execution across the business.

• Drive alignment across project-level operating rhythms and PMO forums (weekly reviews, project reviews, executive forums)
• Establish and standardize agendas, templates, and input expectations
• Ensure forums are efficient, focused on priorities, and tied to business outcomes
• Facilitate discussions as needed to support clarity and progress

• Support execution of structured project-level forums across the lifecycle (LOI, Directive, Contract, Execution)
• Drive timely, complete inputs from all functions
• Identify gaps in risks, issues, and progress reporting and resolve misalignment ahead of leadership review
• Ensure discussions are focused on priorities, tradeoffs, and next step

• Own and maintain the Project Directive Register as a single source of truth
• Integrate cross-functional inputs (cost, schedule, scope, risk) into cohesive, aligned directives
• Partner with functions to validate inputs and ensure readiness for leadership review
• Structure directives to clearly communicate intent, risks, and execution approach
• Track approvals, maintain version control, and ensure alignment across revisions
• Escalate misalignment or risk related to directive scope and execution

• Act as a central integrator across Engineering, Supply Chain, Operations, and PMO
• Support day-to-day execution across projects by aligning inputs, timelines, and priorities
• Identify disconnects across teams and drive resolution
• Provide hands-on support to improve coordination and execution consistency

• Maintain visibility of key actions, decisions, and risks across projects
• Ensure clear ownership and timely follow-through on commitments
• Connect risks and issues across forums to support proactive management
• Provide visibility into status, risks, and escalation needs

• Develop clear, leadership-ready materials (decks, one-pagers, summaries)
• Translate inputs into structured decision asks with defined options and impacts
• Maintain consistency in messaging and templates across PMO communications

• Support development and continuous improvement of PMO governance, tools, and processes
• Establish and maintain consistent templates and workflows across projects
• Provide hands‑on support during periods of growth, transition, or increased demand
• Serve as flexible PMO support across priorities as business needs evolve

• Monitor effectiveness of PMO coordination and execution workflows
• Identify inefficiencies and recommend improvements
• Maintain tools and trackers to ensure a reliable source of truth

• Experience in program management, project coordination, program support, or similar role
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Proven ability to coordinate across cross‑functional teams and drive follow‑through
• Exce…