Chapel Business Manager St. Jude Chapel St. Jude Chapel

General Summary of the Position

The Chapel Business Manager is a leadership role in support of the chaplain’s responsibilities to the Chapel. This leader is a steward of the Physical, Financial, and Human Resources of the Chapel and the chapel gift shop.

The Chapel business operations manager directly performs the duties in the following areas:

• Maintain positive relationships and effective communication between Chapel and outside authorities as appropriate
• Attend and present information at Chapel Finance Council meetings
• Attend diocesan administration meetings representing the Chapel and the chaplain. Distribute and disseminate information obtained at these meetings to all Chapel personnel as appropriate
• Consult with and advise chaplain on business and administrative matters that affect the Chapel
• Direct the management of the Chapel office
• Oversee the management of the Chapel records
• Coordinate Chapel casualty, property, and workers’ compensation insurance with the diocesan master insurance program
• Direct or provide input into Chapel stewardship, development, and fundraising initiatives.
• Oversee the management of Chapel information technology.
• Participate in strategic planning and day-to-day execution of strategic goals/objectives.
• Maintain familiarity with all applicable policies and procedures.

• Maintain accuracy of all financial files and records, and establish a responsible cash flow management system
• Facilitate the external annual AUP or audit: implement suggested recommendations
• Prepare, administer, and review budget process in collaboration with finance and subject to review and/or approval by Chapel Finance Council and the Chaplain.
• Act as liaison between the Chapel and the diocese in financial matters
• Maximize cash management resources
• Coordinate and review Chapel based entity funds
• Maintain accurate accounting following generally accepted accounting principles
• Ensure financial accountability and stewardship policies and procedures are implemented and maintained.

• Act as Human Resources Manager for local site to include but not limited to:
• Establish and maintain performance evaluation process
• Evaluate, hire, train, and coach direct reports
• Administer salary administration program within the budget guidelines of the location as well as administer the benefits programs
• Administer corrective actions as necessary
• In collaboration with the chaplain, establish and implement Human Resources policies/procedures
• Establish and conduct employee training for all staff
• Administer all local and some Diocesan Human Resources processes
• Train employee base on the utilization of the ExponentHR system
• Work with Diocesan Human Resources department to implement overarching Diocesan programs

• Coordinate Chapel purchasing of supplies
• Responsible for ensuring use of Chapel facilities complies with all applicable policies
• Supervise any major construction, improvement or repair
• Solicit and review bids and quotes and negotiate contracts
• Establish and monitor preventative maintenance programs for all properties and vehicles
• Establish emergency procedures for staff
• Maintain security of property (keys, files, valuables, etc.)

• Functions as a resource and supporting team member for all Chapel activities and events
• Additional duties as assigned by Chaplain

• Thorough knowledge of accounting principles and practices
• Solid business operational experience
• Solid practical Human Resources experience
• Excellent interpersonal communication skills
• Supervisory and leadership experience
• Proven organizational skills including the ability to manage multiple tasks and projects simultaneously, meet deadlines and produce high quality results quickly
• Excellent computer skills: MS Office suite of products; internet applications;
  Quick Books Accounting Software
• Good record-keeping skills
• Good facilitation skills
• Collaborative style that fosters workplace excellence and mutual staff support
• Highly motivated; able to work independently…