Advancement Coordinator

We are on the lookout for an Advancement Coordinator to join our US staff team! Check out the job description and application information below.

Some of our amazing Seed Effect Uganda and US Staff members

This is a relational, behind-the-scenes, and in front-of-the-room role. You will help host donor lunches and dinners, send handwritten notes and thoughtful follow‑ups, coordinate cultivation events, care for The Greenhouse and mid-level donors, and keep the Advancement Team’s rhythms running smoothly.

This role is designed to grow. While the Executive Director currently leads donor solicitations, you will develop fundraising fluency over time and may step into deeper portfolio responsibilities and donor asks as you demonstrate readiness. We are looking for someone we can invest in.

Help prepare for donor meetings: briefing materials, background research, talking points, and follow‑up support.

Execute timely, thoughtful touchpoints between meetings: handwritten notes, gratitude calls, drop‑offs, and prayer follow‑ups.

Ensure no relationship goes cold and no follow‑up gets missed.

Serve as the primary point of contact for The Greenhouse (monthly) donors and mid‑level supporters.

Plan and execute the cultivation rhythm: welcomes, monthly touches, retention efforts, and stewardship moments.

Surface donors showing readiness for deeper engagement.

Co‑host coffees, lunches, and dinners alongside the Executive Director, ensuring every meal is engaging, intentional, and well‑prepared.

Plan and execute exclusive cultivation gatherings and stewardship events.

Travel for in‑person donor visits in the U.S. and occasionally to Uganda

Coordinate donor trips to Uganda, handling U.S.‑side logistics and donor preparation in partnership with the Director of Programs.

Prepare donors for their visit with a thoughtful pre‑trip orientation: program context, cultural insights, and practical guidance to help the trip land well.

Document every interaction, commitment, and next step in Virtuous CRM and

Maintain a clean, visible donor pipeline and surface stalled relationships.

Maintain the campaign and communications calendar.

Track deliverables and deadlines, coordinating handoffs across staff and contractors (Designed for Good, era
92 Creative, and others).

Surface stalled items, gaps, or risks for resolution.

Pick up donor mail weekly and route checks and correspondence promptly.

Prepare and execute weekly bank deposits in partnership with the Director of Operations and the Gift Operations contractor.

Scan and upload donor documents and gift records into Google Drive.

Return donor voicemails, emails, and inquiries with warmth and care.

Handle sensitive moments such as gift cancellations and address changes with grace and gratitude.

1–3 years of experience in administrative support, hospitality, events, ministry, development, or a related field.

Excellent organizational skills and close attention to detail.

Warmth and emotional intelligence in interactions with people of all backgrounds.

Strong written and verbal communication.

Comfort with Google Workspace and willingness to learn Virtuous CRM and  (or experience with comparable tools).

Ability and willingness to travel domestically and occasionally internationally, including to Uganda.

Comfort hosting and co‑hosting donor meals, including in restaurants and home settings.

Availability for occasional evening and weekend donor events.

Personal commitment to Christ‑centered ministry and alignment with Seed Effect’s mission, values, and statement of faith.

Prior experience in nonprofit fundraising, advancement, or donor relations.

Experience with Virtuous CRM.

Experience supporting a senior leader or executive.

Background in event planning.

Hospitality and warmth that put people at ease.

A learning posture and a genuine desire to grow.

Tenacity and…