Gift Processing Specialist
Listed on 2026-07-24
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Non-Profit & Social Impact
Fundraising / Charity
Job Summary
The Gift Processing Specialist ensures accurate and timelyrecording of all contributions, supporting the integrity and efficiency of fundraising operations. The Specialist collaboratesclosely with the Development Team to guarantee prompt donoracknowledgments and stewardship activities.
The Gift Processing Specialist will report to the Director of Donor Services. Like all Dallas College Foundation (DCF) employees,this individual is a keeper of the Dallas College Foundationculture of philanthropy.
Essential Duties & ResponsibilitiesProcess and record all charitable contributions accurately and promptly in the donor database (Raiser’s Edge), ensuring compliance with IRS regulations, GAAP standards, and AFP ethicalguidelines.
Develop, maintain, and regularly update written policies and procedures for gift processing, data integrity, and donoracknowledgments.
Generate and distribute timely and accurate donor acknowledgmentletters and receipts in accordance with organizational standard sand legal requirements.
Perform regular reconciliation of gift records with Finance toensure accuracy between the donor database and accounting systems.
Monitor and enforce data quality standards, including propercoding of gifts, campaigns, funds, and appeals to support accurate reporting and analytics.
Serve as the primary point of contact for internal inquiries related to gift entry, pledge management, and acknowledgmentprocesses.
Prepare monthly, quarterly, and annual gift reports for Development leadership and Finance, supporting audits and compliance reviews.
Collaborate with the Director of Donor Services to ensure giftprocessing policies align with stewardship strategies and donorexperience goals.
Stay current on industry best practices, IRS regulations, andAFP standards related to charitable contributions, and recommendprocess improvements.
Perform other duties as assigned to support the integrity and efficiency of gift processing operations.
All employees are required to complete a minimum of 19professional development hours.
Required Qualifications for Role
Associate’s or bachelor’s degree in business, accounting, nonprofit management, or related field (or equivalent experience).
Minimum 2–3 years of experience in gift processing, donor dataentry, or nonprofit fundraising operations.
Understanding of IRS regulations for charitable contributions,GAAP standards, and AFP Code of Ethical Principles.
Proficiency in donor database systems (Raiser’s Edge preferred),Microsoft Office Suite, and reporting tools.
Demonstrated experience in gift processing and donor data management, with a strong grasp of best practices in charitablegift compliance and financial reconciliation.
Must have a valid driver’s license for occasional travel tooff-site locations.
Ability to work outside of a typical work week on an exceptional, as-needed basis.
Strong organizational skills with ability to manage multiple tasks, prioritize deadlines, and maintain accuracy.
Official transcripts required.
Preferred Qualifications for Role
Bilingual or multilingual preferred.
Experience with nonprofit accounting systems and/or giftcompliance audits.
Advanced data analysis or reporting experience.
*** Will be subject to a criminal background check. Some positions may be subject to a fingerprint check. ***
Knowledge, Skills, and AbilitiesRequired Qualifications for Role
Ability to speak, listen, and write in a clear, thorough, andtimely manner using appropriate and effective communication toolsand techniques.
Ability to communicate and interact with high-profileconstituents and volunteers.
Ability to communicate clearly and succinctly with considerationto various audiences.
Ability to meet or exceed metrics and goals set for the individual and the team.
Strong organizational skills and attention to detail.
Excellent verbal and written communication skills, with abilityto tailor messaging for different audiences.
Ability to collaborate effectively with internal teams and maintain positive working relationships.
Analytical and problem-solving skills with a focus on process improvement.
Customer service orientation…
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