Sales and Marketing Coordinator - Fair Park

Sales and Marketing Coordinator – Fair Park

Classification:
Full time, non-exempt

Department:
Sales

Reports To:

Vice President of Sales

At Visit Dallas, we do things bigger, bolder and with just the right amount of swagger. We believe that our powerful can-do energy and warm hospitality set us apart, while empowering others to be their best, boldest and most fearless selves. Our team is made up of dedicated, dynamic professionals who collectively commit to living out our Brand, Vision, Mission and Values.

Our Brand Dallas is more than a city, it's a state of mind – a maverick, can-do spirit expressed through a thriving arts scene, iconic sports culture, creative culinary influence and warm hospitality.

Our Vision To elevate Dallas as a welcoming, must-visit destination.

Our Mission To promote Dallas globally to benefit our community and visitors.

We Value Trust, Respect, Accountability, Community, and Empowerment.

Visit Dallas is committed to fostering a culture that values trust, respect, accountability, community and empowerment. We will demonstrate leadership that promotes inclusion and equal employment opportunities, and provide a work environment that is safe, healthy, harmonious, positive, professional and productive. This includes promoting collaboration where all team members are encouraged to participate and contribute to the achievement of our goals in service of our customers and community.

We are committed to ensuring that our team members feel welcome and have an equal opportunity to connect, belong, and grow within the Visit Dallas Team. We encourage team members to make a positive contribution to the organization, our community and the hospitality industry, to elevate their skills and to be comfortable and confident as their authentic selves within the framework of professional guidelines that we have established as a team.

The Sales and Marketing Coordinator supports multiple Sales Department team members with a focus on administrative assistance. The person in this role will contribute to the organization's objectives by working collaboratively with team members to execute programs with excellence.

• Enter, review and assign sales leads accurately and in a timely manner
• Generate reports, searches, and update data in sales databases
• Answer inquiries efficiently and professionally with a confident, positive attitude and pleasant personality
• Create, proof, edit, and deliver accurate and appealing proposals, documents and departmental communications to external and internal stakeholders as well as presentations for Visit Dallas Sales Division
• Coordinate meetings and activities including preparing agendas, handouts and documents
• Compile and distribute meeting minutes along with follow-up action items
• Work collaboratively with Fair Park management and service teams regarding all client engagement and services associated with clients and business bookings
• Support and execute ongoing graphic design and production efforts for sales collateral, digital campaigns, presentation materials, proposal assets, and marketing materials
• Update Meetings & Events section of Fair Park website in collaboration with the City
• Assist team in the production and organization of high-quality photo and video asset library
• Assist team to develop, implement and maintain a Digital Asset Management system
• Provide digital marketing support including social content and email marketing efforts
• Ensure all marketing materials adhere to established brand standards
• Assist with coordinating events including but not limited to familiarization tours, travel arrangements, sales calls and trade shows. Prepare sales kits, gifts, and reservations
• Effectively communicate with meeting presenters regarding their meeting needs
• Obtain and organize needed sales marketing pieces from third-party entities and maintain an organized filing to ensure correct and current data is maintained
• Ensure accuracy of department outputs

• Support cross-functional marketing needs and special projects as directed.
• Assist in tracking and reporting metrics as needed.
• Foster positive…