Seasonal Sales Coordinator

Position: SEASONAL SALES COORDINATOR
Sales & Marketing Coordinator

Summary:

To handle all administrative duties as required by Sales and Marketing Services

Essential Functions:

Schedules work load to meet deadlines of all managers.

Types and distribute all correspondence, including booking notices, letters, contracts, etc for assigned managers. Ensures that all correspondence is 100% accurate.

Maintains reader files.

Maintains account files and ensures that all information is included in file, i.e. post convention reports, letters, fax information, etc.

Coordinated general office functions.

Ensures that all managers receive messages in a timely manner. (messages to include name and phone number of caller, date and time call received).Answer all phone calls coming to Sales department. Determine nature of call and either handle or direct to appropriate party.

Transcribe, type , and in many cases, compose all correspondence for Director of Sales/ sales managers as needed.

Respond to all sales inquiries, composing special replies where necessary.

Establish and maintain computerized and manual filing system.

Maintain daily trace file for meeting dates, reporting due dates, follow-up on deadlines, etc.

Schedule and coordinate any meetings hosted by Director of Sales Open all mail addressed to Director of sales, handle when possible; and/or distribute to appropriate party.

Assist Sales staff with special projects.

Serve as Key Operator for Delphi Sales & Catering system.

Conduct Site Inspections when sales/catering managers are unavailable.

Qualify incoming Catering sales/inquiries and leads and distribute to the appropriate manager.

Schedules work load to meet deadlines of all managers.

Follow proper grooming guidelines for Hotel ZaZa.Types and distribute all correspondence, including booking notices, letters, contracts, etc for assigned managers. Ensures that all correspondence is 100% accurate.

Maintains reader file Tools and Equipment:

Computer and printer, telephone, pen/pencil, photo-copying machine, file folders, filing cabinet, facsimile machine.

Know room staging, set up for music and lighting.

Working Environment:

Interior of hotel, in normal office conditions.

Physical Demands:

While performing the duties of this position, the employee is regularly required to:

Stand;

Walk;

Use hands to handle, or feel;

Reach with hands and arms;

Climb or balance; stoop, kneel, crouch, or crawl;

Talk or hear and taste or smell;

Sitting;

The employee must regularly lift and/or move up to 25 pounds; able to push and pull objects

Specific vision abilities required by this job to see, read, write, and use a computer

Must be able to communicate with guests in English.

No

Job Description for a position can possibly include all duties, which may be requested by guests or required by the hotel. The objective of all positions is to effectively provide the services personally, or to immediately refer requests to the appropriate department manager.
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