Administrative & Marketing Assistant

Employment Type: Temporary-to-Hire or Direct Hire

Compensation: Approximately $60,000–$80,000 annually, depending on experience

Our client is a well-established, Dallas-based company that has been in business for more than 40 years and is continuing to expand. They are seeking a creative and growth-oriented Administrative & Marketing Assistant who can leverage artificial intelligence and emerging technology to help generate leads, improve business processes, and support the company’s continued growth.

This is a highly visible, multifaceted position combining executive and administrative support, marketing coordination, proposal development, customer service, lead generation, and business-development support. The selected candidate will provide direct support to the Acting President while also collaborating with other members of the leadership team.

The ideal candidate will be comfortable managing day-to-day administrative priorities while thinking strategically about how the company can generate new business, strengthen client relationships, and expand its market presence.

This opportunity is well suited for someone who wants to grow with the organization and potentially develop into a sales, marketing, operations, or business-development role over time. Our client is seeking an individual who approaches the position with an ownership mindset and consistently considers how their work can contribute to the company’s long-term success.

• Provide day-to-day administrative and organizational support to the Acting President and other members of the leadership team.
• Coordinate meetings, appointments, schedules, correspondence, and follow-up activities.
• Prepare documents, presentations, reports, and other business materials.
• Help leadership maintain organization, prioritize commitments, and follow through on action items.
• Support communication and coordination among internal team members, clients, prospects, and business partners.
• Assist with special projects and evolving business needs as assigned.

• Assist in developing and executing marketing campaigns designed to increase brand awareness and generate qualified leads.
• Research prospective clients, industries, properties, and geographic markets that may benefit from the company’s services.
• Help identify effective methods for canvassing targeted areas and building a pipeline of potential customers.
• Coordinate outreach efforts and schedule appointments for members of the leadership and sales teams.
• Maintain prospect lists, track outreach activity, and support timely follow-up with prospective clients.
• Contribute ideas for strengthening the company’s sales process, market positioning, and business-development strategy.
• Approach each assignment with a sales-oriented mindset and consider how administrative, marketing, and customer-service activities can support revenue growth.

• Research and recommend practical ways to use artificial intelligence tools to identify prospects, improve lead generation, personalize outreach, and streamline marketing activities.
• Evaluate emerging technologies and platforms that may help improve efficiency or expand the company’s sales pipeline.
• Provide informed recommendations and creative ideas regarding the use of AI in marketing, prospecting, proposal development, and administrative processes.
• Help implement approved technology-based processes and evaluate their effectiveness.
• Identify opportunities to automate routine tasks and improve the consistency and efficiency of internal workflows.

• Assist with the preparation, formatting, editing, and coordination of client proposals, presentations, and bid materials.
• Gather information from internal stakeholders to ensure proposals are accurate, complete, professional, and submitted on time.
• Provide responsive, professional service to current and prospective clients.
• Help coordinate follow-up communications after proposals, meetings, and sales presentations.
• Maintain a professional demeanor and represent the company…