Accounting Assistant - Part Time

Job Title:

Accounting Assistant - Part Time

Location:

Dalton State College

Job

Regular/Temporary:
Temporary

Full/Part Time:
Part-Time

The Accounting Assistant supports daily accounting operations by performing routine financial tasks, maintaining accurate records, and assisting with general ledger activities, reconciliations, and financial transactions. This position works closely with accounting staff and other departments to ensure timely and accurate processing of financial information.

• General Accounting Support - 50%
  • Performs a variety of general ledger functions.
  • Prepares, data entry, scans, attaches, and maintains journals with supporting documentation.
  • Assists with month-end closing activities, including account analysis and reconciliations.
  • Processes data entry for payment requests and manual records (i.e., utility bills, wires).
  • Assists Accountant II with maintaining the utility analysis spreadsheet.
• Travel and Expense Processing - 20%
  • Assists with processing travel reimbursements.
  • Reviews travel documentation for completeness and accuracy.
  • Ensures compliance with State Accounting Office (SAO) and Board of Regents/USG procedures.
  • Monitors all travel reimbursements to ensure proper authorization and accounting classification.
• Administrative and Support Functions - 30%
  • Assists with maintaining the outstanding check listing and preparing 30‑60‑90 letters.
  • Assists with maintaining the escheated/unclaimed property spreadsheet and courtesy and dormancy letters.
  • Assists with recording incoming ACH payments and/or cash returns to be received in the Banner system by the Bursar's Office.
  • Provides support to the Bursar's Office, including reconciliations, cashiering, and responding to inquiries via phone and email as needed.
  • Assists with maintaining accounting procedures, documentation, and training materials.

• Must have completed and passed a Principles of Accounting I class.
• Must be an accounting or finance major.
• Experience working in higher education.

• Experience in business and/or accounting.

• Knowledge of computers and job‑related software programs.
• Knowledge of accounting principles and practices.
• Knowledge of college policies and procedures.
• Skill in interpersonal relations and in dealing with the public.
• Skill in oral and written communication.

• Retirement option:
  Teachers Retirement Systems (TRS)
• 13 paid holidays
• Paid vacation and sick leave
• Paid parental leave
• Winter break (December holidays)

Equal opportunity and decisions based on merit are fundamental values of Dalton State College. The institution prohibits discrimination on the basis of age, color, disability, genetic information, national origin, race, religion, sex, or veteran status. No individual shall be excluded from participation in or denied the benefits of any program because of protected status. The college provides accommodations for individuals requiring disability accommodations.

Minimum hourly rate: $15.67 per hour.