Plant Administrative Assistant - Essentia

Plant Administrative Assistant - Essentia page is loaded## Plant Administrative Assistant - Essentialocations:
ESSEN-Dalton GAtime type:
Full time posted on:
Posted 3 Days Agojob requisition :
R3700

Through committed service and sustainable proteins solutions, Essentia is dedicated to building a better business for our customers. We do this by holding true to our values:
Teamwork, Respect, Agility, Creativity and Knowledge.
The Plant Administrator will provide accurate and timely administrative and general support to all functional areas within the plant.
** JOB QUALIFICATIONS
** Education High School Diploma or GED required

Experience2 years of administrative experience required; experience in EH&S, Quality, or manufacturing preferred.

Fluency in English and Spanish strongly preferred.
** JOB DUTIES
*** Prepares and modifies documents including reports, drafts, memos, and correspondence to company personnel and external agencies.
* Answers phones and refers calls to appropriate personnel or provides requested information.
* Greets visitors and directs to appropriate personnel. Keeps accurate visitor logs.
* Responsible for keeping timely and accurate procedures, files, reports, records, and training records (including paper and electronic).
* Assists with general employee training.
* Prepares analysis and communications such as tables, spreadsheets, charts, and presentations.
* Sorts and routes incoming mail and packages and prepares for the outgoing mail, including sending out samples.
* Provides scheduling support for appointments, meetings, special events, training, testing, etc.
* Coordinates details (booking rooms, PPE, catering needs) of special events, such as on-site meetings, tours, etc.
* Maintains inventory of plant supplies and places orders as needed.
* Offboards employees who are no longer a part of the Essentia team.
* Coordinates timely completion of drug screens and functional assessments for candidates.
* Assists with tracking closure of safety action items.
* May assist with plant audits as needed.
* Responsible for entering purchase orders for the plant.
* Assists with processing invoices and payments to vendors and contractors.
* In partnership with shipping and customer service personnel, may have responsibility to keep track of inventory and enter inventory transactions.
* Provides other administrative support to various functional areas in the plant as needed.
* Other duties as assigned.
** JOB REQUIREMENTS
*** Ability to consistently model each of the 5 company values – Teamwork, Respect, Agility, Creativity, Knowledge – to preserve the culture.
* General knowledge of good office practices.
* Ability to communicate effectively with employees, contractors, vendors, suppliers, and other business-related contacts.
* Ability to remain calm and professional during peak periods of activity.
* Ability to operate all necessary plant and office equipment required to accomplish job duties such as computers, telephones including voice mail features, fax machines, etc.
* Ability to wear all required personal protective equipment.
* Ability to receive and screen office visitors/telephone calls/email correspondence.
* Ability to cooperate with co-workers and supervisors.
* Interface with regulatory agencies, insurance representatives and emergency personnel as needed.
* Ability to provide constructive feedback to employees in a factful manner; ability to respond to common inquiries or complaints; ability to be informative and provide professional assistance when working with the public and co-workers. Including excellent verbal and written communications and the ability to effectively work with confidential information.
* Strong problem solving and follow up skills.
* Ability to maintain confidentiality at all times.
* Excellent verbal and written communication skills.
* Highly organized; ability to handle multiple priorities at once successfully.
* Proficient with Microsoft Outlook, Word, PowerPoint and Excel.
* Ability to work daily, weekends, and extended hours as necessary.
* Ability to assist in other work related areas, as required.
** Who we are
** Driven to fulfill customer needs, we help improve food products across…