Secretary – Maintenance & Operations

Secretary – Maintenance & Operations

Dalton Maintenance & Operations - Dalton, Georgia Open in Google Maps This job is also posted in Dalton Public Schools

Job : 5543129
Final date to receive applications: Mar 04, 2026 11:59 PM (Eastern Standard Time)
Posted: Feb 18, 2026 5:00 AM (UTC)

Starting Date: Jun 1, 2026

Secretary - Maintenance and Operations

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Job purpose: The Secretary for the Maintenance & Operations Department provides comprehensive administrative, clerical, and financial support to ensure the efficient operation of maintenance facilities and operations services across the district. This position serves as a central point of coordination for work orders, purchasing, budget tracking, accounts payable/receivable, and communication between school sites and district administration.

Responsibilities:

• Provide direct clerical and administrative support to the Director of Maintenance & Operations and department staff.
• Answer phone calls, emails, and service requests in a professional and timely manner.
• Maintain department calendars, schedule meetings, and coordinate appointments.
• Receive, log, track, and monitor maintenance work orders using district systems.
• Communicate with school administrators and staff regarding work order status and timelines.
• Assist in prioritizing service requests and maintaining accurate documentation.
• Process purchase orders, invoices, check requests, and payment authorizations in accordance with district policies.
• Maintain accounts payable and receivable records for the department.
• Reconcile department accounts and track expenditures against approved budgets.
• Assist in preparing and monitoring departmental budgets.
• Maintain accurate financial records, ledgers, and supporting documentation.
• Prepare financial summaries and reports for the Director of Maintenance & Operations.
• Monitor contracts, service agreements, and vendor payments to ensure compliance and accuracy.
• Maintain organized files for contracts, inspections, permits, compliance records, and financial documentation.
• Support documentation for audits and regulatory reporting requirements.
• Monitor work order and calendar events for scheduling internal and external service providers.
• Additional duties as assigned by the Director of Operations.

Skills/Abilities:

• Strong organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and work order management systems.
• Basic understanding of facilities, maintenance, or operations terminology preferred.
• Ability to manage multiple priorities in a fast‑paced environment.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.

Qualifications:

• A minimum of high school diploma.
• Minimum of 2–3 years of administrative or secretarial experience, preferably in a school district.

Preferred Qualifications:

• Associate degree.
• Bilingual – English and Spanish.

Work Schedule: This position works 248 days and follows the 12-month employee calendar. Regular workday hours are 7:30 a.m. to 4:30 p.m. Monday through Friday unless otherwise directed by the supervisors.

Reports to: Director of Operations

Open Until Filled: Review of applications and interviews will be scheduled as applications are received and selection of a candidate may occur at any time.

Starting Date:
June 2026

Position Type: Full‑Time Salary: $19.40 to $24.35 Per Hour

• Citizenship, residency or work visa required.

• Bianca Maldonado , Assistant Director of Human Resources
• Central Office
• Phone:
• Email: bianca.maldonado.ga.us