Administrative Assistant - Part Time

Job Title:

Administrative Assistant - Part Time

Location:

Dalton State College

Regular/Temporary:
Temporary

Full/Part Time:
Part‑Time

Job

This position is responsible for providing administrative support for the Plant Operations department. This position is 19 hours per week.

Minimum hourly rate $15.67

• Requests and processes information to create purchase requisitions
• Processes payment requests
• Prepares invoices for approval and sends to accounts payable
• Enters E‑Pro requisitions
• Receives delivered items in Peoplesoft

• Answer telephone calls and greet visitors
• Provides information and assistance to callers and visitors
• Communicates emergency calls to Plant Operations personnel
• Issues, records and tracks contractor key sets
• Coordinates Event Management needs with Plant Operations personnel

• Receives gas receipts and reconciles with monthly invoice
• Prepares monthly fuel invoice for payment

• Maintains custodial supply spreadsheets
• Enters department purchase card purchases in expenditures spreadsheet
• Unlocks door for deliveries during absence of Mail room personnel
• Maintains department files

• Associates degree in a course of study related to the occupational field or equivalent related experience

• One year of related experience

• Familiarity with Microsoft Office 365, Word, Excel, TEAMS and Dynamic Forms
• Familiarity with higher education

• Knowledge of modern office practices and software applications
• Knowledge of college and departmental policies and procedures
• Knowledge of facilities administration, purchasing, and record‑keeping procedures

• Skill in organizing, prioritizing, and coordinating multiple tasks and projects
• Skill in maintaining accurate records and preparing reports. Skill in using office technology and software, including spreadsheets and work‑order systems
• Skill in oral and written communication
• Skill in establishing and maintaining effective working relationships with vendors, staff, and administration

This is not a supervisory position.

This position does not have any financial responsibilities.

This position will not be required to drive.

This role is considered a position of trust.

This position does not require a purchasing card (P‑Card).