Business Manager

Northwest Georgia Regional Library System Business Manager

• Type: Full Time (40 hours / week)
• Position : NGRL-BUSINESS-0726
• Salary: $60,000 / year
• Benefits: Participation in Teacher's Retirement System of Georgia pension plan; health, dental, vision and other insurance options; and paid time off including accrued vacation, sick leave, and paid holidays.
• Posted Date: 07/16/2026
• Final date to receive applications: First review of applications will begin on August 10, 2026. Applications received after this date will be reviewed as needed.

Under the direction of the Library Director and Assistant Director, the Business Manager manages the library system’s day-to-day finances and HR administration activities. The Business Manager ensures organizational compliance and serves as a key financial operator and advisor.

This position maintains vital financial, business, and library records while performing essential administrative, payroll, and bookkeeping duties. The Business Manager implements internal accounting procedures to ensure the accuracy and integrity of the library’s financial transactions, collaborating with the administrative team to prepare library budgets and financial reports.

• Operational Autonomy:
  The Business Manager is expected to manage daily bookkeeping, payroll processing, routine reporting, and HR workflows.
• Collaborative Advisory:
  This position acts as the primary internal expert on GASB, GAAP, and grant compliance, generating the data and recommendations that shape the library’s financial health. The Business Manager identifies financial trends, spots potential budgetary discrepancies, and proposes proactive solutions to library leadership.
• Final Approval Limits:
  Final authority for signing contracts, approving unbudgeted expenditures, enacting policy changes, and executing high-level strategic decisions rests solely with the Library Director and/or the Library Board of Trustees.

• Accounting Operations:
  Performs and/or supervises accounts payable and accounts receivable, including comprehensive financial reporting.
• Budget Tracking:
  Monitors fund balances, expenditures, received revenues, and cash flow. Works closely with the Library Director to prepare the annual budget requests and final local and state budgets.
• Financial Reporting:
  Prepares monthly, quarterly, and yearly financial reports (including statements of revenue and expenditure) for the Director, library boards, and local, state, and federal agencies. Prepares special financial analyses as requested.
• Audits & Compliance:
  Coordinates with external auditors and library leadership to ensure timely, clean year-end audits and full compliance with financial deadlines and guidelines.
• Grants Management:
  Posts all grant account transactions, requests timely reimbursements from federal, state, and local agencies, and maintains a detailed schedule of all federal and state grants.
• Policy Review:
  Consults with the Library Director on preparing, updating, and enforcing financial policies, controls, and procedures, providing professional recommendations based on current fiscal requirements. Maintains an updated knowledge of the State of Georgia Chart of Accounts.
• Board Engagement:
  Attends library board meetings and answers operational financial questions as directed by the Director or board members.
• Risk Management:
  
  Maintains all required insurance coverage, including worker’s compensation, fiduciary, vehicle, and property insurance.

• HR Administration:
  Coordinates routine human resources workflows, including new-hire onboarding, payroll processing, payroll liabilities, and benefits administration.
• Payroll Integrity:
  Reviews timesheet calculations, and monitors staff leave accrual.
• Record Retention:
  Manages and maintains personnel records and financial records according to official record retention requirements.

• Patron Services:
  Welcomes and assists a diverse patron population, including English and Spanish speakers. Provides excellent customer service to the public, staff, and the library…