Administrative Assistant

Overview

The Musco Saudi Arabia Team has an opening for an Administrative Assistant at our Dammam, Saudi Arabia office. The primary purpose of this position is to welcome and assist visitors in a professional manner, receive and route telephone calls, and assist the HR and Manufacturing management team with various administrative and office duties. If your experience aligns with the qualifications outlined below, we look forward to hearing from you!

• Previous front desk and multi-line phone system experience preferred.
• Excellent customer service, verbal, written, and interpersonal communication skills.
• Strong grasp of both English and Arabic (reading, writing, and speaking).
• Strong administrative, organizational, multi-tasking, and problem-solving skills.
• Proficient in Office 365 applications including Outlook, Excel, PowerPoint, etc.
• Ability to be self-directed, remain flexible, and enjoy a constantly changing team environment.
• Strong attention to detail with the ability to work in a confidential manner.

• Answer internal and external calls in a courteous and professional manner, and route calls to appropriate individuals.
• Welcome and direct visitors with a positive and friendly attitude.
• Assist in arranging scheduling and cleaning for Musco facilities, including production and office areas, and corporate apartments.
• Receive and process outgoing and incoming daily mail, packages, deliveries, and other items.
• Coordinate reservations of meeting spaces, vehicles, and company equipment.
• Assist in team communications, scheduling appointments, and organizing traffic flow.
• Assist in team travel booking as needed.
• Assist in daily shuttle bus arrangements.
• Ensure office and breakroom areas are properly stocked with necessary items, order and stock items as needed.
• Collect and assist in processing monthly expense reports.
• Assist HR Manager with company activities as needed (examples include company dinners, team building activities).
• Provide administrative support to various departments and other tasks assigned as necessary.

Musco, a privately held company since 1976, is the global leader in sports and large-area lighting solutions, with projects in 135 countries. Headquartered in Oskaloosa, Iowa, Musco employs more than 1,800 team members worldwide.

At Musco, we offer meaningful work in a team-first culture with continuous learning and professional development. We value work-life balance, providing flexibility for community involvement, family activities, and personal time. We have a generous benefit package created with the team in mind. It includes varying health insurance plans, paid leave, profit sharing, and more. We support recreational organizations and work to ensure safer and more enjoyable playing experiences worldwide.

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