Administrative Assistant

Company Description DEVSPRING is a Saudi-based growth and execution partner for medical conferences, working with medical associations, healthcare institutions, universities, and sponsors. The company connects scientific ambition with commercial value and disciplined execution across the full conference journey, including strategy, scientific programs, speaker operations, sponsor ships, registration, marketing, on-site delivery, and post-event reporting. DEVSPRING focuses on building conference platforms that earn trust, create measurable value for all stakeholders, and improve with every edition.

Candidates should possess experience managing Expense Reports and basic financial tracking to support budgeting and reimbursement processes.

Proficiency with office productivity tools (e.g., Microsoft Office or Google Workspace) and digital collaboration platforms.

Strong organizational and follow-up skills with excellent attention to detail.

Fluency in English;
Arabic language skills are highly beneficial given the local context.

Prior experience supporting executives in events, healthcare,

Flexibility to support conferences and events outside regular working hours when required.

Conference & Event Coordination

Marketing Support

Executive & Administrative Support

Project Follow-Up

This is a full-time, on-site Administrative Assistant role based in Dammam. The Administrative Assistant will manage day-to-day office operations, meetings, organizing documents, nd supporting conference-related planning activities. Responsibilities include handling phone calls and inquiries, coordinating internal and external communications, assisting with travel and logistics for events, and preparing reports, presentations, and meeting materials. Assistant will serve as a key communication link between executives, internal teams, and external partners, ensuring timely information flow and professional follow-up.

• Strong Administrative Assistance and Clerical Skills to manage scheduling, documentation, and daily office operations.
• Professional Phone Etiquette and Communication skills for handling calls, inquiries, and clear written and verbal correspondence.
• Experience in Executive Administrative Assistance, including calendar management, travel coordination, and support for senior team members.
• Proficiency with office software (e.g., MS Office or equivalent) and basic data entry and reporting tools.
• Solid organizational skills, attention to detail, and the ability to prioritize multiple tasks in a fast-paced environment.
• Ability to work on-site in Dammam and collaborate effectively with diverse teams and stakeholders.
• Previous experience in events, healthcare, or conference operations is beneficial.
• Relevant diploma or bachelor’s degree in business administration, office management, or a related field is preferred.