Executive Secretary

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Company: Nesma & Partners

To assist the head of department and staff in in all office operations and administration activities, by maintaining important
documents and handling confidential information in order to ensure timely and accurate fulfillment of business
requirements as per Nesma & Partners policies.

• Operational Direction
• Facilitate seamless communication channels by overseeing correspondence, managing incoming calls, and
• prioritizing emails to enhance workflow efficiency at an executive level.
• Exhibit a professional demeanor when handling calls and welcoming visitors, creating an atmosphere of
• sophistication to leave a lasting positive impression.
• Compose impeccable emails and letters for various events and announcements, ensuring a high level of credibility
• and professionalism in all written communications.
• Efficiently coordinate internal and external meetings with a focus on professionalism, demonstrating excellent
• organizational skills and attention to detail.
• Take charge of meeting preparations, handling all administrative and logistical arrangements to guarantee a
• smooth and productive session.
• Demonstrate exceptional communication skills, encompassing presentation, persuasion, and negotiation abilities,
• crucial for interactions with guests, vendors, and colleagues, even under pressure, to facilitate a streamlined
• operation.

• Education/Certification
• Bachelors in Business Administration, or any other related field.
• Experience
• 4-6 years’ related experience in roles within similar positions.
• Languages
• English
• Skills
• Administrative Assistance, Task Prioritization, Confidentiality & Data Privacy, Meeting &
• Event Coordination, Travel Arrangement Management, Document Control.

Skills

• Customer Focus, Decision Quality, Cultivates Innovation, Action Oriented, Ensures
• Accountability, Collaborates, Communicates Effectively, Self-Development, Situational
• Adaptability.