Workforce Operations Coordinator

Responsibilities

• Coordinate manpower requirements with operations teams based on project schedules, workloads, and shift plans
• Plan, allocate, and deploy workforce across sites, departments, and shifts to meet operational needs
• Identify manpower gaps and proactively recommend solutions to operations and HR teams
• Maintain accurate manpower rosters, shift schedules, and deployment records
• Monitor attendance, absenteeism, overtime, and leave for operational employees
• Coordinate with payroll to ensure accurate time, attendance, and overtime data
• Ensure timely onboarding, induction, mobilization, and demobilization of operational staff
• Manage and coordinate accommodation of staff along with Safety team
• Coordinate joining schedules with operations to avoid manpower shortages
• Maintain and update employee records, contracts, certifications, and compliance documents
• Act as the point of contact for operational employees on HR-related matters such as attendance, leave, and policy clarification
• Support employee relations by addressing workforce issues and escalating concerns when required
• Ensure compliance with Saudi labor laws, company policies, and operation-specific regulations
• Support audits, inspections, and internal reviews related to manpower and HR operations
• Ensure documentation readiness for internal and external audits
• Prepare and submit regular manpower, utilization, attendance, and HR operations reports
• Liaise with HR, operations managers, line managers, and payroll for effective workforce management

• Strong manpower planning and deployment skills
• Knowledge of Saudi labor laws and compliance requirements
• Excellent coordination and stakeholder management abilities
• Strong reporting, documentation, and data accuracy focus
• Ability to work in a fast-paced, operation-driven environment
• Proactive, detail-oriented, and solution-oriented mindset
• Bachelor’s degree in Business Administration, or a related field
• 3–5 years of experience in manpower coordination, workforce planning, or HR operations
• Experience in FMCG, food distribution, warehousing, or logistics environments preferred