Business Office Assistant

Position:
Business Office Assistant
Morning Shift, 9:00 AM – 5:00 PM, Sunday – Thursday

Pay Range: $23.00 – $25.00 per hour (depending on experience)

Sea Bluffs, Ivy Signature Living is a senior living community under Oakmont Management Group. The Business Office Assistant reports to the Business Office Manager.

• Assist with all accounting functions including deposits, daily census, accounts receivable/collections, accounts payable, and management reports.
• Post resident billing charges, send invoices, post payments, make bank deposits, and ensure resident accounts are current and paid promptly.
• Code invoices, enter them into the system, and follow up with vendors on past‑due balances.
• Monitor departmental budgets through monthly spend downs.
• Secure, maintain, and update Certificates of Insurance for all community vendors.
• Maintain all non‑care related components of residents’ files, keeping them current.
• Maintain confidentiality of employee and resident information.

• High school diploma or equivalent (college courses in business administration preferred).
• Two years of experience in accounting, preferably in hospitality.
• Proficient with a personal computer and MS Office (Word, Excel, etc.).
• Knowledge of or willingness to learn assisted living and dementia care practices.
• Flexibility to adapt, make decisions under stress, and prioritize tasks.
• Strong problem‑solving and interpersonal skills.
• Highly motivated, self‑directed, and able to work independently.
• Pass criminal background check and health screening (physical, TB).
• Compliance with COVID‑19 and PPE requirements per regulations.

• Medical, Dental, Vision
• Vacation, Personal Day, Sick Pay, Holidays
• Complimentary Meals
• Bonus Opportunities
• Company‑Paid Life Insurance
• Team Member Discount Program (Life Mart)
• 401(k) Savings Plan with Company Match
• Recognition Programs
• Student Loan Refinancing
• Pet Insurance
• Employee Assistance Program
• Emergency Financial Assistance

Oakmont Management Group is an Equal Opportunity Employer.