Administrative Specialist

Administrative Specialist Alter Behavioral Health is an adult mental health treatment provider with a network of upscale inpatient residential facilities in Orange County and San Diego. Our mission is to advance the future of mental healthcare through innovative, evidence-based treatments, delivering excellence, fostering human connection with unwavering compassion that empowers every individual to thrive.

Schedule:

Monday – Friday, 8:30 AM – 5:00 PM Compensation: $24 - $27/hour (DOE)

Location:

Dana Point, CA (Corporate Office)
Comprehensive Benefits:
Medical, dental, and vision insurance with employer contribution | Paid life insurance | 401(k) with employer match up to 6% | PTO & CA Paid Sick Leave | Ongoing training and professional development

Support Operations That Drive Exceptional Care At Alter Behavioral Health, our administrative team serves as the foundation that supports our programs, employees, and leadership team. As an Administrative Specialist, you'll play a critical role in keeping operations organized, supporting executive initiatives, coordinating projects, and helping drive company-wide engagement efforts.

This role is ideal for a highly organized, resourceful professional who thrives in a fast-paced environment, enjoys supporting leadership, and takes pride in keeping projects and operations moving forward.

What You’ll Do Administrative & Office Operations Serve as a central administrative resource for the Corporate Office and leadership team Greet visitors, candidates, vendors, and staff in a professional and welcoming manner

Coordinate conference room scheduling, setup, supplies, and meeting readiness

Manage office supplies, vendor communication, and day-to-day office operations

Coordinate calendars, meetings, travel arrangements, and administrative logistics

Prepare meeting materials, take meeting notes, and distribute follow-up action items

Maintain organized files, records, invoices, and confidential documentation

Executive & Leadership Support Provide administrative support to executive and leadership team members

Assist with scheduling, correspondence, presentations, reports, and spreadsheets

Coordinate leadership meetings, agendas, and follow-up items

Prioritize requests and assist with administrative workflow management

Handle confidential and sensitive information with professionalism and discretion

Special Projects & Conference Coordination Support strategic initiatives, special projects, and company-wide programs

Assist with conference planning, outreach, logistics, travel coordination, and event preparation

Track project timelines, deliverables, and follow-up items

Coordinate vendor communications and event-related materials

Support onsite event execution and post-event administrative follow-up Employee Engagement & Internal Communications Assist with employee recognition programs, internal events, and engagement initiatives

Support company announcements, newsletters, and internal communications

Coordinate catering, supplies, and logistics for meetings, trainings, and office events

Contribute to culture-building and employee experience initiatives

What We're Looking For Highly organized with exceptional attention to detail

Strong ability to manage multiple priorities and shifting deadlines

Professional, adaptable, and solution-oriented

Excellent written and verbal communication skills

Strong follow-through and project coordination abilities

Comfortable working independently while collaborating across departments

Able to maintain confidentiality and exercise sound judgment

Preferred Qualifications Bachelor's degree strongly preferred.

Experience supporting executives, leadership teams, or special projects

Experience coordinating meetings, conferences, events, or company initiatives

Healthcare, behavioral health, or mission-driven organization experience preferred

Experience with Google Workspace, Asana, and project management tools

Minimum Qualifications Bachelor's degree and 3–5 years of administrative, executive support, office operations, or project coordination experience preferred

In lieu of a degree, a minimum of 4+ years of progressive administrative experience required

Strong proficiency in…