Senior Administrative Assistant Job Dana Point area,California USA,Administrative/Clerical

The City of Dana Point is seeking a talented, highly motivate, and customer-oriented individual to join the Community Development Department.

The ideal candidate will be a proactive team player will be proactive team player with strong communication skills and a commitment to providing excellent customer service in positive work environment. Candidates familiar with City Council functions are encouraged to apply.

First Review of Applications:
Tuesday, September 15, 2026

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

DEFINITION

Under general supervision, perform a variety of complex administrative and secretarial duties for an assigned department head or other senior level official; provide general assistance to the public regarding department policies and procedures; and perform other related duties as assigned.

CLASS CHARACTERISTICS

This is an advanced journey level administrative classification. Positions in this classification are performing a full range of secretarial and administrative support services with a high degree of independence. Assigned duties require the incumbent to be familiar with a wide range of departmental activities, and may include various research, budgetary and administrative functions. In addition, incumbents are regularly involved in assisting higher level officials and may be responsible for supporting a City commission or subcommittee.

Position may provide technical and functional supervision over other staff, as needed.

This position is non-exempt under FLSA standards.

Essential job functions may include, but are not limited to, the following: (Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job)

Participate in and assist in the administration of a department; research and prepare reports related to departmental functions; process and/or maintain records related to the administration of the departmental budget; monitor and report on projects or activities within the department.

Type, format, and proofread a wide variety of reports, letters, memoranda and statistical charts; type from rough draft, verbal instruction or machine dictated copy; reviews drafts for punctuation, spelling and grammar; independently compose letters, memoranda or basic reports from general instruction or information related to assigned responsibilities; arrange for or distribute copies of materials.

Coordinate preparation and distribution of agendas, agenda reports, packets, notices, and other documents related to the support of a commission, committee, or task force.

Establish and coordinate the records management system for the department head and/or the department; maintain and update a variety of department records.

Serve as initial contact/resource person for the assigned department; screen calls, visitors, and mail; respond to complaints and requests for information and assistance from the public, City staff, and representatives of other organizations; research questions to provide accurate information; refer more technical questions or issues to appropriate City staff; ensure follow up to unanswered inquiries.

Make appointments and schedule meetings; arrange conference rooms or other meeting facilities; make arrangements for equipment, materials, and supplies.

May serve as secretary to a Commission, committee, or other official group including preparing meeting agendas and related materials, scheduling meetings, taking and transcribing minutes of meetings.

Utilize various computer applications and software packages; enter and maintain data; generate reports from a database or network system; create documents using word processing or spreadsheet software.

May direct the work activities of assigned clerical personnel; prioritize and coordinate work assignments; review work for accuracy.

Coordinate department and division administrative activities with those of other departments,…