Administrative Assistant – Special Education Department

Administrative Assistant – Special Education Department

Job

Position Type:
Secretarial/Clerical/Administrative Assistant – Grade 4

Date Posted: 7/3/2025

Location:

Danbury Board of Education Complex

The Danbury Public Schools Special Education Department is seeking an experienced and highly motivated Administrative Assistant to join a collaborative and fast‑paced team. This position plays a critical role in supporting the educational and operational needs of over 1,500 students with special needs across the district. The successful candidate will provide high‑level clerical and administrative support to the Special Education Administrative Team and staff, managing sensitive information, coordinating meetings, and maintaining student records in compliance with district and state requirements.

• Serve as a welcoming point of contact for families, visitors, and staff.
• Respond to inquiries requiring knowledge of special education procedures and services.
• Manage incoming calls and emails, ensuring prompt and professional communication.
• Prepare and distribute Planning and Placement Team (PPT) meeting notices.
• Enter and maintain student data in IEPDirect and Power School.
• Schedule interpreters and substitutes for meetings as needed.
• Assist in the coordination and submission of Medicaid billing.
• Communicate with external providers to coordinate services and documentation.
• Maintain student records, files, and rosters with accuracy and confidentiality.
• Organize and update special education documentation related to programming, evaluations, and services.
• Order and maintain office supplies and equipment.
• Manage and prioritize incoming mail and correspondence.
• Utilize Microsoft Office and Google Workspace to prepare communications, forms, flyers, and reports.
• Input, update, and track data in systems such as Compu Claim, IEPDirect, Power School, and Aesop (Frontline Absence Management).
• Create and maintain office filing systems, manuals, and databases.
• Assist with special projects as assigned by the Special Education Administrative Team.
• Support the overall mission and operations of the department.

• Associate’s degree or equivalent preferred.
• Minimum of 2 years of relevant administrative experience; school‑based or special education experience preferred.
• Experience in financial reporting, billing, or related clerical work strongly preferred.
• Excellent interpersonal and communication skills.
• Proficient in Microsoft Word, Excel, Google Docs, and data systems such as Power School and IEPDirect.
• Ability to maintain confidentiality and handle sensitive student data with integrity.
• Highly organized with strong attention to detail and time management.
• Fluent in Spanish or Portuguese strongly preferred.

• Salary according to the UPSEU current bargaining agreement.
• Full‑time – 35 hours per week.
• 52‑week work year, with terms and conditions as contained in the CBA.

Apply Online – All applicants must apply online at www.danbury.k12.ct.us