Administrative Assistant - Bookkeeper - Grade 3 Academic Year

Position: Administrative Assistant - Bookkeeper - Grade 3 - (Academic Year)
Position Type:
Secretarial/Clerical/Administrative Assistant - Grade 3

Date Posted:
5/21/2026

Location:
Rogers Park Middle School

Closing Date:
Open Until Filled
Danbury Public Schools serves a diverse community of nearly 12,000 learners, supported by almost 2,000 employees across twenty (20) schools and multiple operational sites throughout the city. Located at Rogers Park Middle School, this Bookkeeper/Administrative Assistant will work directly with the Building Principal and school staff to support the financial, clerical, and operational functions of the school office.

This position plays a critical role in maintaining accurate financial records, processing school-based transactions, managing accounts, and ensuring compliance with district financial procedures, while also supporting the daily operations of a busy middle school office. The successful candidate will work in a fast-paced environment that requires attention to detail, strong organizational skills, professionalism, and the ability to interact effectively with students, families, staff, vendors, and community members.

School-based bookkeeping and administrative work is characterized by collaboration, flexibility, and responsiveness to both anticipated and unexpected needs throughout the school day. The successful candidate will contribute to maintaining an organized, efficient, and welcoming school environment while ensuring accurate financial and office operations.

Supervision Received

This position reports directly to the Building Principal. The Bookkeeper/Administrative Assistant is expected to independently perform a wide range of bookkeeping, clerical, and office management duties, exercising sound judgment in routine matters and seeking guidance on more complex or sensitive issues.

The role involves frequent interaction with students, families, staff, vendors, and visitors, requiring professionalism, discretion, accuracy, and strong interpersonal skills at all times.

Representative Duties

• Financial & Account Management
• Collects monies and performs bookkeeping duties for student activity funds and other school-based accounts.
• Maintains accurate financial records in accordance with district procedures and audit requirements.
• Processes purchase orders, requisitions, invoices, deposits, and payments using district financial systems.
• Monitors account balances and expenditures to ensure proper budget tracking and compliance.
• Reconciles school accounts and prepares financial reports as required by the Business Office and administration.
• Coordinates with vendors regarding invoices, orders, and payment inquiries.
• Maintains detailed records of transactions and supporting documentation for audit purposes.
• Assists with annual budget preparation and monitoring of school expenditures.
• Administration and oversight of building-based student account funds, including collaboration with the Assistant Finance Director, as directed.

Office Operations & Administrative Support

• Answers and manages a multi-line phone system; routes inquiries appropriately, takes messages, and provides accurate information.
• Answers questions requiring knowledge of school procedures, terminology, and district operations.
• Arranges and coordinates meetings, including room scheduling and equipment setup.
• Reviews, prioritizes, and routes incoming mail and correspondence.
• Scans correspondence and attaches related supporting documentation as necessary.

Typing, Correspondence & Communication

• Formats and prepares correspondence, reports, forms, financial documents, memoranda, newsletters, and school communications from rough drafts, notes, or verbal instructions.
• Proofreads and edits materials for grammar, spelling, punctuation, formatting, and accuracy.
• Composes routine letters, acknowledgements, memoranda, and standard correspondence for administrator signature.
• Utilizes Microsoft Office, Google Workspace, and other software systems to complete spreadsheets, reports, data entry, and communications.
• Assists with school newsletters, announcements, and communications to families and staff.

Filing, Records & Data Management

• Maintains, updates, and reviews manuals, reference materials, and office procedures.
• A…