Operation Coordinator

About Evergreen Energy Partners

Evergreen Energy Partners is a virtual full-service energy efficiency firm. We employ experts experienced in advancing energy efficiency initiatives for a wide array of clients. Our team members are in strategic locations across the United States. We are a supportive team that rewards individual initiative and performance. We have a progressive culture that embraces work-life balance while working in a virtual office environment from your home.

This winning combination has resulted in repeated selection among the top companies on Oregon Business Magazine's list of 100 Best Companies to Work for in Oregon.

As an Operations Coordinator, you will provide comprehensive administrative and operational support to Evergreen leadership while helping ensure the efficient day-to-day operation of multiple utility-sponsored energy efficiency programs and internal initiatives.

This role serves as a trusted partner to senior leadership by managing schedules, coordinating meetings, organizing travel, preparing reports and presentations, tracking action items, maintaining documentation, and supporting special projects across multiple clients and internal teams. The Administrative Assistant plays a key role in keeping priorities organized, ensuring deadlines are met, and allowing leadership to remain focused on strategic initiatives and client relationships.

We're looking for a highly organized, proactive professional who enjoys solving problems, anticipating needs before they arise, and bringing order to fast-paced environments. Success in this role requires exceptional communication skills, sound judgment, attention to detail, and the ability to manage multiple priorities while maintaining confidentiality and professionalism.

• Demonstrate exceptional organization and attention to detail while successfully managing multiple competing priorities.
• Anticipate needs, identify potential issues before they arise, and proactively develop solutions.
• Take ownership of assigned work and consistently follow through on commitments with minimal supervision.
• Communicate professionally and confidently with executives, clients, contractors, and internal staff.
• Thrive in a fast-paced, collaborative environment where priorities frequently shift.
• Exercise sound judgment and discretion when handling confidential information and sensitive communications.
• Be resourceful, adaptable, and eager to continuously improve processes and increase organizational efficiency.
• Build positive working relationships across the organization while maintaining a high level of professionalism and customer service.

• Provide administrative support to senior leadership, including calendar management, scheduling meetings, coordinating travel, and managing competing priorities.
• Coordinate internal and external meetings, prepare agendas, document meeting notes, track action items, and ensure timely follow-up on commitments.
• Prepare professional correspondence, reports, presentations, spreadsheets, and other business documents.
• Organize and maintain electronic filing systems, project documentation, and administrative records.
• Assist with planning and coordination of client meetings, conferences, workshops, training, and company events.
• Track project deadlines, deliverables, and administrative tasks to ensure timely completion.
• Coordinate onboarding activities, training logistics, and administrative support for new employees as assigned.
• Assist with expense reporting, invoice processing, purchasing, and other operational and administrative activities.
• Support proposal development, document formatting, quality reviews, and other business development activities as needed.
• Serve as a liaison between leadership, internal staff, clients, subcontractors, and external partners while maintaining professional communication.
• Identify opportunities to improve administrative processes and implement organizational efficiencies.
• Perform additional administrative duties and special projects as assigned.

This position requires exceptional organizational skills, professionalism, and a commitment to providing outstanding administrative support. The ideal candidate is highly dependable, resourceful, and capable of anticipating needs while maintaining accuracy and confidentiality in a fast-paced environment.

Additional qualifications include:

• Exceptional organizational, time management, and multitasking skills.
• Strong written, verbal, and interpersonal communication skills.
• Ability to prioritize work, manage changing priorities, and meet deadlines with minimal supervision.
• Demonstrated problem-solving abilities and sound decision-making skills.
• High level of discretion when handling confidential information.
• Advanced proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience using project management, CRM, and collaboration platforms (such as…