Buyer II, Fiscal Affairs

Buyer II, Fiscal Affairs

Location:

Danvers, MA. Category:
Clerical/Office Support. Job Type: Full-time. Posted On:
Fri Jul 10 2026.

Grade 17, AFSCME Unit position, 37.5 hours/week. Campus

Location:

Danvers Campus / Hybrid.

Work Schedule:

Flexible within 8:00 am - 5:00 pm, Monday - Friday (in person 3 days per week).

Salary: $2,405.69 biweekly ($62,547.94 per year) with fringe benefits. Appointment made from outside the bargaining unit must start at this salary, step #1 of the range or as adjusted in accordance with the AFSCME collective bargaining agreement. Full time benefited employees are eligible for a comprehensive benefits package offered through the Commonwealth of Massachusetts. For a highlight of these benefits, visit the benefits page.

At this time, the College is not providing sponsor ships for Visas.

As the primary point of contact for procurement activities across the College, the Buyer II reviews and processes purchase orders for services, supplies, and equipment in compliance with Massachusetts procurement requirements and institutional policies. This role manages vendor setup, contract routing, and procurement documentation while providing guidance to department personnel on contracted suppliers and purchasing procedures. Reporting to the Assistant Comptroller, the Buyer II collaborates closely with Accounts Payable and Budget personnel to monitor encumbrances, coordinate vendor payment activities, and support procurement initiatives that improve efficiencies and identify cost savings.

As a member of the Fiscal department, you will join a close-knit, supportive team that values innovation, professional development, and superior customer service. We are looking for an analytical professional who enjoys working in a culturally diverse and inclusive environment.

Core Purchasing & Compliance

• Serve as the primary point of contact for college-wide procurement of goods and services.
• Actively research products and suppliers and solicit vendors for best pricing/quality and timely delivery of goods and services on behalf of departments.
• Review, process, and expedite purchase orders to ensure timely delivery and accuracy.
• Responsible for order creation and updates from requisition to PO in College Banner and Commonwealth Mosaic systems.
• Ensure Purchase Orders contain proper description of goods/services to be provided, including product costs, service period/dates and delivery dates and related information in order to meet college needs.
• Ensure all procurement activities comply with MA state requirements and institutional policies.
• Prepare procurement documents, specifications, and related purchasing documentation for goods and services in accordance with College and Commonwealth requirements.

Contract & Vendor Management

• Support contract routing process, including initiating, documenting, and submitting contracts for signature.
• Obtain vendor intake documents and perform vendor setup and maintenance, maintaining accurate vendor files and databases in order to facilitate procurement of required products.
• Responsible for maintaining and uploading all vendor documentation (e.g., W-9s, vendor maintenance requests, etc.).
• Support department personnel in identifying and utilizing contracted suppliers for efficient procurement.
• Review annual 1099 NEC/1099 MISC data output ensuring accuracy of vendor classification and contact information.
• Assist with vendor disbursements and review travel reimbursements for compliance.

Financial & Strategic Support

• Monitor purchase order encumbrances and coordinate with Budget personnel regarding available funding.
• Circulate vendor invoices from applicable personnel. Obtain payment authorizations and submit to Accounts Payable for processing.
• Support strategic sourcing initiatives to identify cost-saving opportunities and efficiencies.
• Coordinate vendor payment documentation with Accounts Payable.

Collaboration & Facilitation

• Provide guidance to campus departments regarding procurement policies and procedures.
• Confers with accounts payable and other administrative areas to resolve discrepancies between departments and vendors regarding orders, invoices, or services.
• Provide training and support to end users/customers regarding procurement systems.
• Coordinate with Auxiliary Services for incoming goods. Ensure system match between PO and actual receipts.
• Coordinate with Facilities, IT, and other departments regarding deliveries and specialized receiving requirements.

Other

• Provides superior customer service to the College community.
• Attends and represents the College at MHEC meetings and related procurement professional meetings.
• Audit and Year-end support as applicable and other related duties as assigned.

Applicants must have at least two years of full-time, or equivalent part-time, professional or paraprofessional experience in purchasing work, of which at least one year must have been in a professional capacity, or any equivalent combination of the…