Administrative Specialist; IL Works Grant

Administrative Specialist (IL Works Grant)

Position Title:

Administrative Specialist (IL Works Grant)

Position Number: 2012115PD

Job Type: Regular

Accountability Objective:
The Administrative Specialist is responsible for providing a variety of administrative support to the Illinois Works Pre‑Apprenticeship grant.

• Prepare and maintain progress reports for the Illinois Works system.
• Enter pertinent data into the Illinois Works online data repository.
• Calculate student retention and completion for the program.
• Attend trainings and program meetings, sharing information with relevant constituents.
• Assist students by connecting them with campus and off‑campus resources (daycare, transportation, math and reading tutoring, counseling) and any other hurdles they may encounter.
• Act as a point of contact for internal and external stakeholders, providing excellent customer service and addressing inquiries or requests.
• Collaborate with team members to ensure efficient workflow and effective communication within the office.
• Assist in organizing and coordinating office events or special projects.
• Track attendance/post‑assessments on a daily basis and calculate stipends to be paid on a bi‑weekly basis.
• When available, assist students with tutoring if campus resources are not available.
• Act as lab monitor when necessary.
• Responsible for NCCER module trainings and administration of post‑assessment tests.

• High School diploma or GED Certificate.
• Proven experience as an Administrative Specialist or in a similar role.
• Proficient in using office software such as Microsoft Office Suite.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Ability to prioritize tasks and work independently in a fast‑paced environment.
• Discretion and confidentiality when handling sensitive information.
• Strong problem‑solving skills and ability to adapt to changing priorities.
• Ability to think proactively about undertakings and take initiative.

• 1–3 years experience as an Office Assistant.
• Completion of one year Office Systems Certificate.
• Familiarity with budgets and budget controls.

• Resume
• Cover Letter
• Transcripts

• Weeks: 52
• Hours per Week: 40
• Employment:
  Full Time
• Salary: $38,500
• Open Date: 05/15/2026
• Closing Date:
  Open Until Filled
• Location:
  
  Danville Area Community College
• First Consideration By: 05/29/2026