Administrative Assistant Math​/Science Division

Administrative Assistant Math/Science Division

Position Information

Posting Number - 2012508P

Position Title
- Administrative Assistant Math/Science Division

Position Number - PA001

Job Type
- Regular

Accountability Objective
- To serve the specific clerical and administrative support needs of the Division, including the Deans, Faculty, and Staff members.

Required Qualifications
- Associate Degree of Applied Science in Business (or related degree). In lieu of an Associate Degree, individuals with a High School Diploma (or equivalent) plus 2-5 years comparable experience will be considered. Intermediate to advanced typing skills. Must have ability to meet minimum typing speed of 40 words per minute within 30 days of hire. Demonstrated experience with standard office equipment, including computers, phone & voicemail systems, networked printers, scanners, fax machines and multifunction devices.

Demonstrated solid technology skills & basic proficiency in standard office software including word processing, spreadsheets, email applications, internet browsers, etc. Must have technical ability to learn & independently navigate role-specific software programs (such as Colleague, Informer, EMS, Watermark, etc.) within 90 days of hire. Proven ability to write and orally communicate clearly and fluently. Ability to maintain confidentiality and handle sensitive information appropriately.

Ability to work independently while supporting multiple staff members. Strong organizational skills and attention to detail.

Desired Qualifications
- Ability to prioritize multiple tasks, utilizes problem solving skills on a daily basis, and make independent decisions regarding student and faculty situations. Willingness to take course work and studies to build job skills pertaining to and advancing the Division. Experience with scheduling systems, data entry or record management. Familiarity with purchasing procedures, document tracking, or basic office budgeting. Demonstrated ability to work in a collaborative team environment while providing professional customer service.

Weeks

Hours per Week

Full-Time/ Part-Time
- Full Time

Minimum Compensation - $36,773.00 annually

Open Date - 06/30/2026

First Consideration By - 07/13/2026

Closing Date

Open Until Filled
- Yes

Special Instructions Summary

Danville Area Community College
- Please follow the links to access the following:
Campus Map – (Use the "Apply for this Job" box below). Benefit Information –  Part-Time Positions – Only eligible for Paid Leave according to the PLAWA Act.

Essential Job Function

The essential job functions of the administrative assistant to the academic divisions include administrative duties to the Dean, lead instructors, students and faculty members of the Divisions such as, but not limited to the below.

Administrative & Office Support

Provide administrative & clerical support for the division, including acting as the division's front line resource & contact for students, faculty, vendors, and community members. Manage Dean's calendar and appointments. Assist the Dean with specialized projects, including pulling any reports needed from Colleague or Informer. Receive incoming telephone calls and respond or forward with appropriate notations to the appropriate office or individual.

Sort & distribute mail daily. Prepare packages for return mail when materials need to be sent back. Assist with keeping track of large orders, working with outside companies on quotes, shipments, and invoicing. Maintain bulletin boards and kiosks, as directed. Maintain office/copier supplies for Division. Sort and distribute mail daily. Prepare routine correspondence, reports, and documents using standard office software.

Type address lists/labels for committees, events, and participant lists. Send work orders via email/phone call for the division's designated buildings.

Purchasing, Financial, & Records Support

Prepare all purchase requisitions, request for payments, office and instructional supply requisitions, credit card requests, credit card payments, travel authorizations and reimbursements, part-time mileage, and student time sheets. Support the Dean and faculty with…