Administrative Assistant

Brief Description

Fleis & Vanden Brink is a highly successful, full service, growth-oriented, multi-disciplined civil engineering, and architectural firm. F&V has been recognized as one of the country’s fastest growing “Hot Firms,” by the Zweig Group and recognized nationally as one of the “Best and Brightest Companies to Work for.”

We are currently looking for an experienced Administrative Assistant to join our Danville, Indiana office who will best support our clients, co-workers, and Core Principles – “understand our customers and satisfy their needs, do what we say we are going to do, and Have Fun!”

The ideal candidate will be eager to grow and learn, proactive, and passionate about supporting rural communities. They may assist in developing preliminary engineering reports, provide administrative and project support, and leverage their writing skills to proof documents. This role is ideal for someone who desires a varied position, enjoys problem-solving, and is committed to making a meaningful impact.

We are looking for the right person first and foremost; while this is a full-time role, we are willing to accommodate a 25–32‑hour work week for the ideal candidate.

At F&V, our goal is to recruit and retain great people and in turn provide a great employee experience. We offer a collaborative team environment, competitive salaries and benefit program, performance bonus incentives, and support for training and career development.

• Provides administrative project support to the members of their team and serves as the meeting coordinator for client, team and/or office meetings.
• Creates and composes administrative correspondence and technical documents with thorough audit and application of formatting, grammar, spelling and punctuation.
• Assist with all aspects of a project (i.e., proposals, service agreements, sub‑contractor coordination, reports, specifications, bidding, contract documents, construction, meeting agendas and minutes, etc.).
• Generate monthly reports for department and senior leadership.
• Help ensure effective and efficient workflow.
• Manage deadlines and tracks important dates.
• Administrative duties also include expense reports, help to manage multiple calendars, make travel arrangements, assist with setting up office party events.
• General duties include answering phones, mailing, supplies, and facilities management.
• Promote F&V’s culture and a positive image of the firm.

• Associates degree with 3+ years’ experience or 5 years of administrative office experience preferred.
• Experience in engineering, or similar field strongly desired.
• Ability to juggle multiple tasks and priorities while meeting deadlines.
• Excellent interpersonal communication skills.
• Detail oriented, self‑motivated team player.
• Microsoft Office including Excel, PowerPoint, Word, and Outlook. Report writing and developing charts, graphs, and presentations.
• Key personal qualities include professionalism, resourcefulness, creative, attentive to detail & follow‑up.
• On occasion, may need to work outside of normal business hours.

Apply today if you want to join a progressive company that offers a positive work environment and growth potential.