Fiscal Assistant - Danville State Hospital

Bring your passion for helping others, accounting skills, and strong work ethics to the Department of Human Services! The Fiscal Assistant position offers a chance to support important financial work that keeps Danville State Hospital running smoothly. This position is a great opportunity to grow your knowledge of accounting processes in a busy and supportive environment. Your work will help vendors, staff, and hospital programs stay on track.

Join us to make a meaningful impact every day!

This position supports the Accounts Payable Department by helping ensure that financial documents are handled with accuracy, confidentiality, and care. The role focuses on bookkeeping duties such as reviewing, processing, and tracking accounting information across the facility. As a Fiscal Assistant, you will perform the following duties:

• Invoice Processing: Review vendor invoices and related documents to confirm accuracy and support timely reimbursement
• Financial Review: Analyze accounting records and identify errors so corrective action can be taken
• Database Coordination: Assist staff with goods receipt entries and help resolve posting issues in the database system
• Purchase Orders: Monitor purchase order balances and communicate needed adjustments to appropriate staff
• Record Management: Maintain organized files and prepare documents needed for audits or financial reviews
• Account Support: Help reconcile accounts and report discrepancies so financial records remain accurate

For more information regarding this position, please see the position description.

• Full‑time employment
• Work hours are 8:00 AM to 4:00 PM, Monday – Friday, with a 30‑minute lunch. This may change based on operational needs.
• Travel and overtime as needed in rare instances
• Free parking
• Telework: You will not have the option to telework in this position.
• Salary: In some cases, the starting salary may be non‑negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

• Two years of experience performing bookkeeping or clerical accounting work;
  or
• An associate degree in accounting or business administration including or supplemented by six credits in accounting;
  or
• Any equivalent combination of experience and training.
• Applicants will be considered to have met the educational requirements once they are within three months of graduating with a qualifying degree.

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

• A conditional offer of employment will require a medical examination.
• This position falls under the provisions of the Older Adult Protective Services Act.
• Criminal History: Under the Act, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to PA State Police and FBI clearance.

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to the Veterans page.

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.

All diverse candidates are encouraged to apply.