Director, Vaccines Operational Excellence

Role Summary

The Vaccines Operational Excellence Director leads the development and implementation of key Global/US category-led initiatives that impact multiple Medical Affairs stakeholders and markets. They combine organizational, project management, financial excellence and understanding of Medical Affairs priorities to enable seamless execution of medical plans.

The role operates in a customer-focused medical professionalism environment and reports to the Vaccines Operational Excellence Team Lead with dotted lines to Global and/or US Categories Medical Affairs HQ Team Leads, collaborating with Global Medical Affairs and US Categories Medical Affairs colleagues, Operational & Change Excellence Colleagues, and cross-functional partners.

• Supports the assigned Portfolio, Asset or Field Medical Affairs Lead(s) to drive alignment and coordination of goals, priorities, and efforts across Medical Affairs categories and asset teams, and with other cross functional partners.
• Contributes as a thought partner to the assigned Portfolio, Asset and/or Field Medical Affairs Lead and teams to develop and define future-looking vision, mission, and strategic initiatives.
• Establishes and maintains a structure for co-creation and prioritized co-execution of Global and/or US medical plans.
• Supports the implementation of organizational/team-specific change management plans for Specialty Care Medical Affairs, in collaboration with the Change Management team members.
• Leads identifying, raising/sharing, and implementing best practices; ensuring consistency in overarching processes and systems, where needed; and developing partnerships with key colleagues in other functional areas to ensure ongoing alignment and efficiency.

• Develops and maintains business relationships with Finance, Contracts & Outsourcing, Compliance and Operational Excellence colleagues to assist in Medical Affairs project advancement.
• Drives the creation/implementation of medical processes, appropriate SOPs, working with key stakeholders, to support strategy and execution of Medical Affairs, data generation/communication activities.
• Coordinates with other Operational Excellence Team members across categories to standardize approaches, processes, SOPs, etc.
• Supports asset-specific governance committees to drive forward effective decision-making.
• Supports assigned Medical Affairs activities/initiatives including Ad boards and medical congresses – including development and monitoring of project and program plans and tracking of milestones.
• Leads stakeholder and process coordination to ensure effective launch planning, in collaboration with Launch Excellence team members.
• Drives agendas and supports facilitation of Medical Team meetings, ensuring minutes are recorded and filed.
• Provides presentation development support for internal meetings.
• Develops and leads tracking of performance / activity measurements (metrics) as appropriate, and shares / coordinates with the Medical Impact and Outcomes team.
• Collaborates and aligns with key internal stakeholders and other Operational Excellence colleagues for consistency and alignment as appropriate.

• Responsible for all aspects related to financial management, forecasting and accruals for assigned Portfolio, Asset or Field Medical area.
• Provides budget and resource information to Medical Lead(s) to enable optimal portfolio management and alignment between priorities and resource allocation.
• Develops integrated Medical project / program budget plan for Portfolio, Asset and/or Field Medical Group.
• Collaborates with Medical, Finance, and Financial Systems teams to ensure accurate forecasting and budget management
• Responsible for maintaining financial information and data integrity in source system/platform(s), including partnering with the Portfolio on Demand (POD) team and other key stakeholders to support timely contracting and project/financial tracking.
• Develops and maintains project forecast to provide management with accurate YTD budget spend.
• Provides financial guidance and serve as resource for questions.
• Manages process and development of the Portfolio, Asset and/or Field Medical Strategic and Operating…