Administrative Coordinator of Instructional Programs

Administrative Coordinator of Instructional Programs

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI).

Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://(Use the "Apply for this Job" box below). or call DARS at , or DBVI at .

The Administrative Coordinator for Instructional Programs will support the Division of Arts, Sciences, & Business. This role includes the following responsibilities:

• Oversee and work in conjunction with Division Academic Dean of Arts, Sciences, & Business, base school leadership, and full‑time lead faculty, adjuncts, and dual enrollment faculty to coordinate dual enrollment and adjunct course observations and facility compliance.
• Assist the dean with scheduling and tracking full‑time and adjunct evaluations, tracking and maintaining faculty qualifications files, and ensuring completeness and accuracy.
• Coordinate faculty assessment activities, ensuring deadlines are met and data reported accurately.
• Collaborate with the Division Administrative Assistant to ensure compliance related to purchasing, event planning, and deadlines associated with Division and institutional needs.
• Work directly with the Dean on strategic scheduling initiatives, faculty overloads, course cancellations, credit for prior learning, and other division efforts.
• Schedule and coordinate hiring initiatives and processes for the division, including year‑long faculty orientation for new adjunct and full‑time faculty.
• Coordinate and fulfill planned events such as completion ceremonies, awards ceremonies, and other celebratory events.
• Represent programs at outreach events and assist with public relations and marketing efforts; coordinate with Enrollment Services, Advising Services, and the Dean on assigned tasks.
• Collect, maintain, and report data accurately and in a timely manner, attend campus and community events, and provide support to the Dean on special projects and other duties as assigned.

• Advanced knowledge, training, and/or experience in a related field.
• Experience working an office environment.
• Proficient in integrated software systems (e.g., People Soft) with intermediate to advanced computer skills, including Microsoft Office (Word, Excel, PowerPoint).
• Skilled in generating reports, editing spreadsheets, and entering/managing data effectively.
• Strong organizational, interpersonal, and professional communication skills, both oral and written.
• Demonstrated ability to collaborate effectively with diverse faculty/staff, administration, and community members.
• Proven ability to be self‑motivated, diligent, and proactively contribute to the college experience.
• Demonstrated ability to deliver high‑quality customer service and interact professionally with individuals from diverse racial, ethnic, economic, and age groups.
• Desire and capacity to learn and grow as professional needs arise.
• Experience in creating and maintaining schedules.
• Ability to exercise discretion and use sound judgment in the decision‑making process.
• Personal integrity, honesty, and the ability to maintain confidentiality.
• Proven ability to manage multiple tasks and meet deadlines in a highly visible environment.
• Demonstrated ability to work effectively both independently as well as collaboratively as a part of a goal‑oriented team.
• Understanding of the mission, goals, and objectives of a community college.

• Knowledge and experience with using People Soft.
• Experience in higher education.
• Extensive knowledge and experience with Microsoft Office applications.
• Experience working in a community college setting.
• Demonstrated success working with faculty.

• Resume
• Cover Letter/Letter of Application
• Unofficial Transcripts
• Other…