Administrative Coordinator of Instructional Programs

Title: Administrative Coordinator of Instructional Programs

Agency: Danville Community College

Location: Danville - 590

FLSA: Exempt

Hiring Range: $44,192 - $46,192

Full Time or Part Time: Full Time

Additional Detail

Danville Community College developed from two institutions, Danville Technical Institute and the Danville Division of Virginia Polytechnic Institute opened in 1936 as Danville Textile School, becoming Danville Technical Institute just after World War II. The Danville Division of Virginia Polytechnic Institute first began as an engineering division in 1946 and was later expanded to include the first two years of course work for all engineering, business administration, liberal arts, and science majors.

Beginning in the summer of 1966, all programs taught by Danville Technical Institute were brought under the Virginia Department of Community Colleges. Effective July 1, 1968, the Danville Division of Virginia Polytechnic Institute merged with the existing community college providing the comprehensive programs now offered.

The Administrative Coordinator for Instructional Programs will support the Division of Arts, Sciences, & Business. This role will oversee and work in conjunction with the Division Academic Dean of Arts, Sciences, & Business, base school leadership, as well as full-time lead faculty, adjuncts, and dual enrollment faculty to coordinate dual enrollment and adjunct course observations and facility compliance. The coordinator will assist the dean with scheduling and tracking full-time and adjunct evaluations, track and maintain faculty qualifications files, ensure completeness and accuracy, and assist faculty with assessment coordination, ensuring they meet deadlines and report accurate data in a timely manner.

The coordinator will work with the Division Administrative Assistant to ensure compliance related to purchasing, event planning, and all other deadlines associated with the Division and institutional needs, and will work directly with the Dean of Arts, Sciences, & Business on strategic scheduling initiatives, faculty overloads, course cancellations, credit for prior learning, and other division efforts. This position will also schedule and coordinate hiring initiatives and processes, coordinate year-long faculty orientation for new adjunct and full-time faculty, and coordinate and fulfill planned events such as completion ceremonies, awards ceremonies, and other celebratory events.

The coordinator will represent programs at outreach events and assist with Public Relations and Marketing efforts, coordinate with Enrollment Services and Advising Services, and collect, maintain, and report data. The coordinator will attend and provide support for on- and off-campus activities and college events and will support the Dean on special projects and other duties as assigned.

• Advanced knowledge, training, and/or experience in a related field.
• Experience working an office environment.
• Proficient in integrated software systems (e.g., People Soft) with intermediate to advanced computer skills, including Microsoft Office (Word, Excel, PowerPoint).
• Skilled in generating reports, editing spreadsheets, and entering/managing data effectively.
• Strong organizational, interpersonal, and professional communication skills, both oral and written.
• Demonstrated ability to collaborate effectively with diverse faculty/staff, administration, and community members.
• Proven ability to be self-motivated, diligent, and proactively contribute to the college experience.
• Demonstrated ability to deliver high-quality customer service and interact professionally with individuals from diverse racial, ethnic, economic, and age groups.
• Desire and capacity to learn and grow as professional needs arise.
• Experience in creating and maintaining schedules.
• Ability to exercise discretion and use sound judgment in the decision-making process.
• Personal integrity, honesty, and the ability to maintain confidentiality.
• Proven ability to manage multiple tasks and meet deadlines in a highly visible environment.
• Demonstrated ability to work effectively both independently as well as collaboratively as a part of a goal-oriented team.
• Understanding of the mission, goals, and objectives of a community college.

Please attach any supporting documents that demonstrate relevant knowledge, training, and/or experience for this position.

• Knowledge and experience with using People Soft.
• Experience in higher education.
• Extensive knowledge and experience with Microsoft Office applications.
• Experience working in a community college setting.
• Demonstrated success working with faculty.